Vacant job

About the Position

To ensure management and further development, KTH's IT support is organized according to portfolio management.

There are five sub-portfolios, which are further divided into management objects. The Digitalization Portfolio for Education is divided into a Study Administrative object, a Study Support object, and an E-learning object.

Each object has object leaders for the two different perspectives: business and IT, as well as a steering group.

The Department for Educational Support, EDO, is now seeking an object leader with a business perspective for the Study Administrative management object, Studadm.

In Studadm, KTH has gathered a number of IT components, systems, and applications that support the operations responsible for administering education at the preparatory, undergraduate, advanced, and doctoral levels. Business components related to these systems include, for example: establishing programs and courses, admitting and registering students, managing exam registrations, recording results, handling student mobility, and issuing degrees.

KTH's strong development also permeates Studadm, where preparations are underway to receive new IT components.

About the Department/Group

EDO's mission for the business part of the management of the Study Administrative object is located at the unit for educational administration, AUA. The unit is divided into three groups: admissions, examinations, and the group for business follow-up and system support, VoS, where this position is placed. VoS is responsible for systems support for most of KTH's study administrative systems, including creating and conducting training within these systems. Additionally, VoS is responsible for follow-up and statistics within admissions, study administration, and examinations, business development, and work with educational administrative processes. VoS consists of 15 employees.

Job Responsibilities

Together with the IT object leader, you are responsible for developing the annual management plan and budget and for implementing its goals. You also create and update documentation and follow up on the operations within the object. You report to the steering group of Studadm and to the group manager for VoS.

You will also have close collaboration with the group manager and the unit manager for AUA, particularly regarding priorities between management and line operations.

In the Digitalization Portfolio for Education, you collaborate with portfolio management and the object leaders for the other objects.

As an object leader with a business perspective, you drive the management work from start to finish, coordinating and administering ongoing processes within the object. It is also your responsibility to ensure that the systems meet the needs of the business. This involves receiving, coordinating, and prioritizing needs and requirements, preparing system changes, and developing system usage from a business perspective. You are also expected to have a strategic view of how the business can best utilize new technology for its assignments.

Together with other object leaders, you are expected to work towards improving and implementing common methods and working practices within the portfolio.

Qualifications

Requirements

• Relevant academic education
• Current knowledge of and experience working with educational administrative systems.
• Documented knowledge of system management and experience working with system management in a larger organization over the past three years.
• Documented experience in needs and requirements analysis.
• Very good knowledge of higher education regulations.
• Good knowledge of English, both spoken and written, as it is required in the ongoing work.

Meritorious

• Experience leading management or development assignments within a Swedish authority.
• Experience working according to the pm3 method or equivalent management model.
• Experience in both developing and following up budgets.
• Experience in agile development work.

We will place great emphasis on personal qualities.

Become a Part of KTH

KTH shapes the future through education, research, and innovation. As a leading international technical university, we play an active role in driving and participating in the transition to a sustainable society. Here, you are offered the opportunity to grow and develop in a creative and dynamic workplace with good working conditions and benefits. Equality, diversity, and equal opportunities are a quality issue and an obvious part of KTH's values as a university and government authority.

Read more about working at KTH (https://www.kth.se/om/jobba-pa-kth)

Union Representatives

Contact information for union representatives (https://www.kth.se/om/work-at-kth/fackrepresentanter-1.500898).

Application

You apply via KTH's recruitment system. As an applicant, you have the primary responsibility for ensuring that your application is complete when submitted and that the qualifications we request in the advertisement are evident in your CV. Applications must be received by KTH no later than the last application day at midnight, CET/CEST (Central European Time/Central European Summer Time).

About the Employment

The employment is permanent according to the agreement. The employment begins with a six-month probationary period.

Other

For information on the processing of personal data (https://www.kth.se/om/work-at-kth/processing-of-personal-data-in-the-recruitment-process-1.823440) in connection with recruitment.

It may occur that an employment at KTH is placed in a security class. If this is the case for this position, a security review of the applicant will be conducted in accordance with the Security Protection Act (2018:585) after consent. In these cases, a prerequisite for employment is that the applicant is approved after the security review.

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