Vacant job

About the Position

We are looking for an engaged and structured Study/School Administrator for Tora Vega Folkhögskola in Lund. In this role, you will be a key person responsible for administrative tasks and reception work, particularly within our SFI operations as well as other courses and training programs. You will provide support and service in study and school administrative matters to our students, employees, partners, authorities, and visitors.

You will be responsible for study administration in our internal systems, which includes handling applications, registering students, reporting results, and creating Google accounts for students. You will ensure the correct handling of personal data, manage administration around educational and course starts, and ensure that our systems and routines function efficiently.

A central part of your role will be to provide administrative support to colleagues, which may include room bookings, support with scheduling and attendance management, as well as providing staff with materials for follow-ups and evaluations. You will also assist with our learning platform Google Workspace and other related systems, as well as handle daily IT issues. Daily reception-related tasks are also included, which means welcoming new students, answering calls via the switchboard, and managing our information email.

The position is a consulting assignment via Adecco at 75% with immediate start. The assignment is for 4 months with the possibility of extension. Working hours are Monday to Friday between 08:00 and 14:30. The position is primarily based in Lund, but a few days a year may require work in Åkarp for staff meetings and training.

About You

We are looking for someone who enjoys administrative tasks and has a natural aptitude for structure and order. Since the work involves many contacts, we seek someone with a good sense of service, professional demeanor, and good collaboration skills. You are meticulous, responsible, self-driven, and enjoy juggling multiple tasks. You can work effectively in a fast-paced environment and have good planning skills. Following up on tasks and ensuring that everything runs smoothly according to plan is something you prioritize and have experience with.

As a person, you are social and have an easy time communicating with both students and colleagues. You are available for questions and ready to contribute to ensuring that our students receive the help they need, both practically and administratively.

Important for the Position:

• A knack for administrative tasks
• Approved high school diploma
• Good system proficiency
• Fluent in Swedish and English, both spoken and written
• Experience in administrative work is an advantage
• Experience working in Google Workspace or SchoolSoft is an advantage
• Multilingual, preferably with knowledge of Arabic, is an advantage

We will place great emphasis on personal suitability. For us, it is important to have empathetic and proactive employees!

About Tora Vega Folkhögskola

Tora Vega Folkhögskola, or Folkhögskolan Hvilan as we were previously known, has existed as a folk high school since April 17, 1868, making it Sweden's oldest folk high school. We are a multifaceted folk high school with our headquarters in Åkarp, located between Malmö and Lund, but since 2015 we also have a branch in Lund and offer several distance education programs.

Our approximately 700 students per year in Åkarp and Lund experience, either on-site or online/hybrid, a meeting place and folk high school environment where opportunities and challenges open up for the future. With us, students gain tools to influence their life situation and participate in societal development, and Tora Vega Folkhögskola is based on the equal value of all.

Tora Vega Folkhögskolan is a religiously and politically independent and non-profit organization where diversity is important.

Contact Information

If you have questions about the position or the recruitment process, you are warmly welcome to contact the responsible recruiter:

Matilda Nilsson at [email protected] (mailto:[email protected])

If you have questions regarding registration, please contact support at [email protected] (mailto:[email protected])

Welcome with your application!