Development Secretary at Komvux Malmö

At Komvux Malmö, we are looking for a development secretary for our section manager organization who wants to contribute to developing and strengthening the support processes that enable high-quality adult education.

Job Responsibilities

In the role of development secretary, you will work at the unit level and have close collaboration with section managers in student administration, administrative services, IT administration, and investments as well as premises, equipment, and janitorial services. You will play a central role in driving, coordinating, and following up on the unit's development and improvement work and contribute to ensuring that our support processes function safely and effectively. The work involves both independent responsibility and daily collaboration with the unit manager, section managers, and other internal and external stakeholders, where you also represent the unit in relevant forums.

You will continuously work on developing and quality-assuring routines, processes, and governing documents within the unit's areas. Additionally, you will provide administrative and digital support, conduct analyses, and follow up on the organization's results. The role also includes monitoring the external environment with a focus on adult education and changes that may affect the organization's work.

Examples of tasks you will have the opportunity to work on:

• Drive and coordinate development processes from planning to follow-up
• Develop, structure, and quality-assure routines, processes, and governing documents
• Provide administrative and digital support within the unit's various areas
• Conduct operational and quality follow-ups and document results
• Plan and implement development initiatives together with the unit manager and section managers
• Collaborate with internal and external stakeholders within and outside Malmö city
• Perform environmental monitoring with a focus on adult education and relevant support processes

Qualifications

We are looking for someone who has:

• Bachelor's degree (180 credits) in a field deemed relevant by the employer
• Experience in development work, such as operational improvement, quality assurance, or implementation of new working methods
• Experience in qualified administrative work deemed relevant by the employer
• Experience in process mapping, e.g., in administration and digitalization
• Digital competence
• Very good Swedish in speech and writing

We would also like you to have:

• Experience working in the adult education sector

In the role of development secretary, we are looking for someone who collaborates attentively and constructively and has a calm and accommodating demeanor. You work goal- and result-oriented and can adapt your priorities when circumstances change. The role requires you to be self-driven, structured, and able to plan and drive your work forward with good oversight. You are flexible, quickly absorb new information, and see opportunities in changes. You also have a good cultural awareness and a respectful approach that contributes to an inclusive work climate.

About the Workplace

At Komvux Malmö, we work with adult education and meet people daily who are on their way to their future goals. We support them in their journey and contribute to them gaining the skills they need for the labor market. At Komvux, education is offered at both basic and upper secondary levels, including Swedish for immigrants, studies for students with special needs, and vocational training. We offer our students a flexible form of education that can be combined with work, parenting, and other studies. Therefore, we have courses in classrooms and online, full-time and part-time, during day and evening hours. As an employee, you will have a meaningful work life in the heart of Malmö with a focus on accessible and lifelong learning.

Want to know more about Komvux? Visit: Komvux Malmö - Malmö city (https://malmo.se/komvux)

The Upper Secondary and Adult Education Administration is one of three school administrations in Malmö city. We are responsible for the development and implementation of upper secondary school and adult education. Today, we have about 1,800 employees and are located throughout Malmö. We work to ensure that young people and adults achieve their educational goals and become active in our society. We exist to create the best possible conditions for the residents of Malmö to grow through lifelong learning.

The operations of Malmö city are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö city as an employer here: malmo.se/jobb (https://malmo.se/jobb)

Information about the Position

Employment type: Permanent position
Scope: Full-time
Number of positions: 1
Start date: By agreement

Other

According to the Education Act, a criminal record extract from the police is required before employment in upper secondary school and adapted upper secondary school. You can order the extract via the police's website at polisen.se/belastningsregistret (https://polisen.se/belastningsregistret?mtm_campaign=utdrag&mtm_kwd=post0623)

Please note that in Malmö city, we have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

Malmö city strives for its employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.