Working in Hörby Municipality

Hörby Municipality, with 15,700 inhabitants, is located in the heart of Skåne with most of the best things just around the corner. Hörby is a very old trading place. We who live or work in Hörby are very proud of our beautiful and diverse nature. Here you can feel like you are in the wilderness, yet people, services, and conveniences are never far away.

The municipality offers a variety of tasks and professions. Working within Hörby Municipality is primarily about providing service to our citizens. Services range from care and nursing to park maintenance and construction work.

We actively work to be a good employer with favorable employment conditions, a good work environment, and development opportunities.

The Secretariat Unit is now looking for a committee secretary with primary responsibility for our Education Committee and Care Committee. The Education Committee is responsible for schools and preschools, while the Care Committee is responsible for traditional social services as well as care and nursing.

Hörby Municipality has a joint committee administration, which means that the committee secretaries are centrally organized within the Secretariat Unit. We help each other with our tasks as needed. We have three committee secretaries who replace and support each other during illness, leave, etc.

The Secretariat Unit is responsible for the processes of committees and registration, digitization, archives, and civil preparedness. This creates great opportunities for exciting development work within our areas, focusing on experience exchange between different professions with common goals. In this role, you will have close cooperation with the respective sector and committee.

JOB RESPONSIBILITIES

As a committee secretary, you have a central role in the municipality's organization with many points of contact with elected officials, managers, caseworkers, citizens, and your colleagues. Your tasks include preparing the agenda for meetings, participating in preparations, handling matters related to the committee's administration, coordinating contact with caseworkers, creating invitations, and addressing practical issues before meetings. You will write minutes, monitor formal issues in the handling process during ongoing meetings, and publish invitations and minutes on the web. In this role, you will have close cooperation with the respective sector and committee.

Your assignment includes ongoing work with quality assurance and participating in efforts to find new effective working methods. In our continued development, there will be a strong focus on establishing common routines for our case management throughout the municipality, as well as routines for secure, efficient, and uniform committee administration for the benefit of operations, elected officials, and the public.

The work is varied and independent, requiring flexibility and the ability to take initiative.

QUALIFICATIONS

We are looking for someone with a relevant university or college education, previous experience as a committee secretary, or other work experience that the employer deems equivalent.

To thrive in this role, you need to be able to coordinate, have good communication skills in both spoken and written Swedish, be analytical, meticulous, and solution-oriented. You are independent and take initiative in your work, and you find it easy to collaborate with different stakeholders.

It is advantageous if you have experience/knowledge in:

• Education in administrative law, the Local Government Act, and public access and confidentiality.
• Experience in public authority exercise.
• Experience with the case management system Ciceron or an equivalent document management system.

Evening work may occur due to the meeting times of the committees.

We place great emphasis on personal suitability.

OTHER

To ensure the quality of the recruitment process in Hörby Municipality and to facilitate good communication with our applicants, we ask you to submit your application digitally and not via email or paper format.

Warm welcome with your application!

In preparation for the recruitment work, Hörby Municipality has taken a position on recruitment channels and marketing. Therefore, we firmly request no contact with media sellers, recruitment sites, or similar.

Thank you in advance!