Vacant job

Job: Office Coordinator / Assistant

Department: Management

Reports to: Paolino Modica (CEO)

Workplace: Hjärup / Remote

Employment Type: Part-time

About the role

TechServices IT is looking for an engaged and structured Office Coordinator / Assistant on a part-time basis to support our team. We are a growing IT company working on both local and international projects. The role is versatile and includes administration, project coordination, and financial support.

Main tasks and responsibilities

• Administrative support
• Manage the manager's and team's calendars and schedule meetings.
• Handle incoming and outgoing correspondence (emails, phone calls, letters).
• Prepare and organize documents, presentations, and reports.
• Be responsible for archiving and document management.
• Project coordination
• Support project managers with scheduling, budget tracking, and reporting.
• Create and update project plans and act as a contact person between teams.
• Personnel and team support
• Coordinate onboarding processes for new employees.
• Prepare materials for meetings and internal training.
• Organize and book team activities and events.
• Communication
• Write and distribute meeting minutes.
• Be the contact person for both internal and external inquiries.
• Update and maintain information on the intranet and other channels.
• Logistics and office administration
• Book travel, hotels, and manage other logistics tasks.
• Be responsible for purchasing office supplies and equipment.
• Ensure that the office environment is well-organized and functional.
• Finance and expenses
• Handle invoices, receipts, and minor bookkeeping tasks.
• Follow up on the budget for projects or departments as needed.

Other tasks

• Identify and solve problems to ensure smooth workflows.
• Contribute to improvements of internal processes.
• Perform ad hoc tasks as needed.
• Requirements and qualifications
• Experience in administrative work or a similar role (preferable).
• Strong organizational and time management skills.
• Good knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Fluent in Swedish and English, both spoken and written.
• Excellent communication and collaboration skills.
• Able to handle multiple tasks simultaneously and work under pressure.
• Working hours and conditions
• Working hours: By agreement
• Salary: By agreement
• Start date: By agreement
• Employment form: Part-time with the possibility of transitioning to full-time depending on workload.

Welcome with your application.

TechServices IT

Open to all
We focus on your skills, not your other circumstances. We are open to adapting the role or workplace according to your needs.