Office Coordinator for Private School

Do you want a varied everyday life where you combine service and administration? Are you a structured person with a strong service mindset who enjoys working independently and building relationships? Then the role of Office Coordinator at our client's headquarters in Medborgarhuset may be right for you!

ABOUT THE POSITION

On behalf of our client, a well-known private school, we are looking for someone who wants to work as an Office Coordinator. As an Office Coordinator, you will be an important part of our client's team and report directly to the Country Manager. You will be responsible for supporting management and handling various support functions in the office. The role offers a combination of independent work and collaboration with several departments. You will be a central point in the organization – the "spider in the web" – and have contact with both internal and external stakeholders.

The position is a staffing assignment with an immediate start via Academic Work, expected to last for 3 months.

RESPONSIBILITIES

Job Tasks

• Administer and assist support functions in the office with both ongoing and temporary tasks
• Coordinating responsibility for the physical work environment in the office
• Responsible for the office's common areas, daily routines, orders, supplier contacts, catering, and preparatory tasks for conferences and travel
• Event and coordination responsibility for larger events, travel, and conferences
• Planning and coordinating larger events in collaboration with the communications department

WE ARE LOOKING FOR YOU WHO

• Has a genuine interest in service and enjoys helping where needed.
• Has work experience from service professions such as reception, retail, restaurant, or similar.
• Has excellent knowledge of Swedish and English, both spoken and written.
• Has completed upper secondary education.
• Is available to start on January 15.

It is advantageous if you have worked in a similar role before.

Personal Qualities

To succeed in this role, you should possess the following personal qualities: service-oriented, self-driven, communicative, structured, and unpretentious.

To succeed in the role, we see that you have a good service spirit, enjoy working independently, and find it rewarding to help where needed. You have the ability to create and maintain relationships that contribute to good collaboration, both internally and externally. Since the work involves some administrative support and coordination, we are looking for someone who is structured in their work approach.

Our Recruitment Process

This recruitment process is managed by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We apply ongoing selection and will remove the advertisement when enough candidates have reached the final stage of the recruitment process. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.