Document Controller at PTS

Do you want a key role in ensuring high quality and efficient management of the authority's cases and documents? As a document controller at PTS, you will work both independently and in close collaboration with colleagues to develop and manage our filing system. If you have experience with filing systems and an interest in structure and quality, this could be the role for you!

We work with what everyone takes for granted. The ability to communicate. With us, you will ensure that it works now and in the future. For everyone.

The Property and Documentation Unit is one of four units within the Finance Department. The unit's responsibilities include archives, registration, janitorial services, and property issues. We strive to be the best support for the core operations possible. The unit collaborates closely with, for example, the Legal Department, the Business Development Department, and the operations dealing with security and information security issues.

About the role

The role of document controller means being the spider in the web and contributing to PTS's information management work. Your main tasks include filing and managing daily flows of documents, including security-classified documents. You will also provide advice and support to the organization on matters related to archives and document management, as well as train employees in filing and document management. The role also includes collaborating with the authority's archivists in process mapping and archive reporting.

As the authority modernizes and digitizes, you will contribute to business development, particularly related to changing processes and the introduction of a new filing system. The role offers an opportunity to be a driving force in PTS's continued development of effective and modern solutions for document management.

About the team

The unit currently consists of three archivists, three registrars, two janitors, one department-wide assistant, and one unit manager. Despite the unit's different areas of work, we are a close-knit team that values social interaction with shared lunches and coffee breaks.

About you

We are looking for a forward-thinking and proactive document controller who wants to help strengthen our information management and meet the growing needs of the organization. It is important that you take responsibility for your work, work independently, and have the ability to stay one step ahead in guiding the organization.

The work is done in close collaboration with colleagues within the authority, which requires good collaboration skills. To succeed in the role, you are structured and plan your work well, complete what you start, and meet deadlines. You are also creative, think outside the box, and find innovative solutions to problems. Your solution-oriented attitude allows you to quickly adapt and handle challenges effectively. Your personal qualities are important to us, so we will place great emphasis on these.

We are looking for someone who has:

• A completed university/YH education in archival science, information science, or other education deemed equivalent by the employer.
• Several years of professional experience in archives, registration, or document controlling.
• Very good knowledge of Swedish in both spoken and written form.

It is also meritorious if you have:

• Experience in handling security-classified documents.
• Experience in development work within filing, information management, and case management or similar.
• Knowledge of laws and regulations regarding public administration.
• Archive knowledge, e.g., knowledge of archival legislation, etc.

Our offer

We take life seriously. With us, you can have a life both on and off the job. If you feel good, we feel good. Therefore, we offer competitive salaries, flexible working hours, and the possibility of remote work. We also have generous wellness grants and two wellness hours each week.

In addition, you will receive favorable conditions for lunch, vacation, parental leave, pension, and in case of illness. Here you will work in modern activity-based premises at Hälsingegatan 38. As a government authority, we offer a safe and stable working environment where you can feel secure. We are creating tomorrow's society and must stay at the forefront. With us, you will grow with tasks all the time.

Good to know

The position is a permanent employment with an initial probationary period of six months. Placement in Stockholm with a start as soon as possible by agreement.

The position is classified in a security class. Therefore, Swedish citizenship and a successful security clearance in accordance with Chapter 3, Sections 1-3 of the Security Protection Act (2018:585) are required for employment.

To make a fair and objective assessment of your competence, we ask you not to include a photo, personal identification number, or address in your CV. Tests will be part of the process. If you have protected information, please contact our HR specialist.

For further information, please contact Department Head Annika Leander at [email protected] or HR Specialist Jessica Petersson at [email protected]. For questions related to our local trade union organization, please email [email protected].

Welcome with your application by January 30.

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