Vacant job

We are looking for a document controller/archivist for our client in the traffic industry. The role includes caring for, organizing, and cataloging archives with responsibility for both operational and strategic tasks. The work takes place in a community-building organization where the majority of information is handled digitally within project-based processes.

Responsibilities:

• Be responsible for developing and enhancing the organization's governing and supporting documents related to record-keeping and archiving, such as accounting plans, handling instructions, system inventories, archive descriptions, and archive listings.
• Provide support to the organization on issues regarding the correct handling of public documents according to applicable laws and guidelines.
• Manage the organization's archives, which includes receiving materials from completed business areas, making archive materials accessible, as well as investigating, planning, cataloging, and delivering documents to the central archive function.

The role requires you to be able to plan and organize your work effectively on your own. To thrive and perform well, you need to have a proactive work approach, be attentive to the organization's needs, and have the ability to identify solutions and opportunities.

Requirements

• Relevant education in archive management or record-keeping.
• At least one year of experience working independently as a document controller or in a similar position.
• Proven experience in registering documents in Platina, with practical use of the system in at least one previous assignment.
• Documented experience from at least one previous assignment that involved digital preservation of archive information.

Meritorious

• Verified experience from at least one previous assignment where you developed both governing and supporting documents related to record-keeping and archiving (such as process descriptions, routines, and guides for record-keeping of cases and documents, as well as corresponding documentation for automated transfer to the records).
• Verified experience from at least one previous assignment working based on business-based information reporting.
• Verified experience in information management as a document controller, or equivalent, within construction and civil engineering projects from at least one previous assignment.

Start Date and Application:

Start date: as soon as possible/ 2025-09-01

End date: 2025-12-31. Possibility of a 6-month extension

Application deadline: 2025-08-27

Location: Stockholm

Contact person: 0790 062 711

Selection and interviews will be ongoing!

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus is within Finance, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies looking to stay ahead in their recruitment.