Vacant job

Are you a positive and engaged person with good experience in service? Do you thrive in a role where you meet many people daily in a fast-paced and dynamic environment? We are looking for someone motivated by delivering excellent service and who wants to work in a role with varied tasks.

About the role

This is a full-time consulting assignment lasting until March 2027. You will be employed by Bravura and work as a consultant at DHL.

About the company

DHL is the market leader in the logistics industry and is "the logistics company for the world". DHL offers expertise in international express, air and ocean freight, road and rail transport, contract logistics, and international letter services. DHL is part of the Deutsche Post DHL Group, which operates in 220 countries and employs 570,000 people. Through its global network, DHL offers its customers the highest quality combined with strong local knowledge. All to best meet the customer's need for services covering the entire supply chain. DHL takes its social responsibility by continuously working on measures to reduce climate impact and by contributing to disaster management and education. DHL in Sweden has approximately 4,000 employees and 65 offices, terminals, and stations around Sweden.

Responsibilities

In the role of Office Management Coordinator, you are responsible for all service and operations of the headquarters in Solna. The area of responsibility includes operation and staffing of the reception, handling and evaluation of contracts, overall service and development of office premises, administration, and invoice processing. You welcome visitors at the reception in a friendly and professional manner and are responsible for conference rooms so they are tidy after meetings and that the premises are in good condition. Furthermore, you are the contact person for the parking company as well as for colleagues in the building who have comments/requests, and you handle all major central purchases for the headquarters. You help organize events and are the contact person for external suppliers. Working hours are during the day with shifts between 08:00–17:00.

Concrete tasks:

• Responsibility for all service and operations of the office
• Welcome visitors
• Contact person internally and externally
• Contract management
• Responsibility for major central purchases
• Organize events
• Responsible for ordering and preparing food and drinks for larger meetings and conferences

Education, experience, and personal qualities

• Completed upper secondary education
• At least 3–5 years of experience in a role such as Office Manager, receptionist, or similar, where you have had independent responsibility for office operations and service
• Good knowledge of Swedish and English, both spoken and written
• Good computer skills and knowledge of the Office package
• Advantageous with experience working with events

Furthermore, we look for someone with a positive and flexible attitude who always acts professionally and thrives in a busy environment where you work solution-oriented and proactively. You are social and enjoy providing good service to both visitors and colleagues, always doing your best to achieve good results. Your daily routine will vary and include different tasks, meaning you have an egalitarian approach where you can work on tasks ranging from high-level to hands-on. You see what needs to be done and structure and organize it so that no details are forgotten. Furthermore, you are quick to take initiative and have the ability to stay one step ahead.

Other information

Start: Immediately
Location: Solna, Stockholm
Salary: According to agreement

We use a competency-based methodology in all recruitment processes to ensure unbiased selection. We also work with rolling recruitment, which means we take down the ad when enough candidates have applied. If you are considered for the position, we will contact you for a first phone interview. Regardless of whether you proceed in the process or not, you will receive feedback on your application.

Do you have questions? Feel free to reach out!

📧 [email protected]

📞 010-171 47 10

We recommend that you submit your application immediately as we are conducting rolling recruitment.

We look forward to receiving your application!

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