Vacant job

Interim Finance & Admin Coordinator

Duration: Minimum 12 months

Scope: Full-time

Region: Nordics

SAP experience is a requirement.

Start: After summer

The Company

Our client is an established international pharmaceutical company with a strong presence in the Nordics. To strengthen the Nordic organization, we are now looking for an Interim Finance & Admin Coordinator for a minimum 12-month assignment.

This is a Nordic role focused on finance, reporting, and financial administration. In close collaboration with the Nordic General Manager and an international Shared Service Center, you will play a key role in ensuring accurate financial reporting, efficient financial processes, and effective daily support to the business.

This position suits you if you thrive taking significant ownership, working independently, and collaborating cross-functionally in an international environment. Very good practical experience with SAP is a requirement, as SAP is the primary business system in this role.

About the Role

As an Interim Finance & Admin Coordinator, you are responsible for a broad spectrum of financial, reporting, and administrative tasks supporting the Nordic operations. You coordinate purchasing processes, handle financial administration, support budgeting and forecasting, perform financial reporting, and manage activities related to month-end closing. You also serve as the main contact between the Nordic organization and the company's Financial Shared Service Center.

The role combines ongoing financial work with administrative support for the business, requiring a structured, analytical, and service-oriented person who enjoys working with both numbers and people.

Key Responsibilities

Finance & Accounting

• Create purchase orders and handle vendor invoices in SAP.
• Review, post, and approve vendor invoices.
• Check consultant invoices prior to approval.
• Manage the vendor master data, including payment terms.
• Support month-end closing activities, including accruals and invoice control.
• Prepare materials for the annual audit.
• Act as the internal contact person for accounts payable and receivable.
• Approve Swedish payroll payments.
• Responsible for weekly cash flow reporting.
• Perform quarterly accruals regarding Norwegian vendor tax.

Financial Reporting & Controlling

• Analyze monthly financial results together with the Nordic General Manager.
• Present analyses of budget vs. forecast for sales and operating expenses.
• Coordinate and support the annual OPEX budgeting and forecasting process.
• Produce monthly financial reports and support the organization's reporting needs.
• Monitor office costs and financial performance.
• Coordinate Intrastat and export reporting.

Administration & Administrative Support

• Serve as the primary contact for the company's Financial Shared Service Center.
• Coordinate administrative processes and documentation within finance.
• Manage DocuSign administration.
• Support internal reporting and tracking of marketing costs.
• Coordinate ongoing financial administration related to office operations.

Competency Requirements

To succeed in this role, we look for:

• At least three years of experience in a similar role within finance and financial reporting.
• Extensive experience in finance, accounting, reporting, and financial administration.
• Very good practical experience with SAP (mandatory).
• Experience with budgeting, forecasting, and financial reporting.
• Good understanding of bookkeeping, accounting principles, and month-end closing.
• Very good administrative and organizational skills, with a structured and meticulous working style.
• Strong knowledge of Microsoft Office, especially Excel.
• Ability to work independently and handle multiple parallel tasks.
• Very good proficiency in Swedish and good proficiency in English, both written and spoken.

Education

• High school education in economics, business administration, or equivalent.
• Post-secondary education in economics, accounting, business administration, or equivalent is meritorious.

Personal Attributes

We are looking for someone who is structured, proactive, and takes significant ownership of their work. You thrive in a broad role where finance, reporting, and administration go hand in hand, and are motivated by delivering high-quality and precise work.

You are analytical, organized, and work efficiently even under time pressure without compromising accuracy. As a person, you are collaborative, service-oriented, and have a natural ability to build good relationships with colleagues and partners across different functions and countries.