Vacant job

University Services is part of Jönköping University. With our broad scope, we provide essentially all support services. Here, you will enjoy an stimulating and dynamic work environment where you meet many people and have great opportunities for development.

Here, you will enjoy a stimulating and dynamic work environment where you interact with people from various fields and from all corners of the world. We offer you excellent opportunities for professional growth, and together we work towards the same goals and vision. We develop new knowledge and share expertise through sustainable collaborations with the business sector, the public sector, and other academic institutions, creating a creative and stimulating environment to work in.

One of our two Executive Coordinators will be covering another position within the university during the upcoming academic year, and we are therefore looking for a substitute for the same period. The position is located at the Department of Executive Support and Security, where you, together with other support functions, coordinate the information management regarding the university's leadership.

Your Role

In the role of Executive Coordinator, you will be offered varied tasks based on the assignment to provide coordinating support to the university's leadership, with a focus on the Rector's function and the Board of Trustees.

The responsibilities include:

• Preparing and quality-assuring decision materials for the Rector or the Board of Trustees
• Coordinating information management regarding the leadership, which includes, for example, receiving and following up on external requests, consultations, etc.
• Working together with colleagues within the department to assist the leadership in planning, coordinating, and following up on operations
• Serving as secretary in committees or at meetings
• Providing support to the specialized universities within the scope of the position.

Your Profile

We are looking for you who have experience from similar tasks and an academic degree relevant to the field. Experience from working at a university and/or in a leadership organization is meritorious.

The role of Executive Coordinator is central to the leadership's case and information management. Therefore, you need to be able to contribute to coordinating process support where order, structure, and a high level of service characterize your work.

To succeed in this role, you must have a developed ability to take responsibility for your tasks as well as to independently coordinate and complete them. As a person, you easily learn new areas and assimilate new information on your own.

Furthermore, we see that you as a candidate have:

• The ability to view issues from a holistic perspective and apply current regulations with a solution-oriented approach
• Strong integrity, working in a trustworthy manner with a positive attitude and being secure in yourself
• The ability to easily create, develop, and maintain good relationships
• The ability to handle an intensive workload and effectively prioritize and focus on what is most relevant considering expectations and given conditions.

JU has a clear international character, which places demands on well-developed communication skills. You are a skilled writer and can express yourself well both orally and in writing, in both Swedish and English.

Good knowledge and experience in using various IT systems within administrative processes is a matter of course for this work.

We place great importance on personal suitability.

What We Offer

The position is fixed-term full-time with regulated working hours (flexitime) and immediate start as agreed. We apply collective agreements and individual salary setting. We value being an organization with a diversity of skills, experiences, and abilities and therefore welcome applicants from all backgrounds. As an employee, you are entitled to benefits in accordance with Swedish laws and agreements. Read more about our terms and benefits, for example favorable state agreements regarding salary, pension, and employment conditions on JU.se.

Welcome to submit your application together with a CV and cover letter, no later than 2026-08-02. Interviews are planned to be conducted on August 6 and 7. However, this recruitment involves ongoing selection, so send in your application today!

University Services is part of Jönköping University. With our broad scope, we provide essentially all support services. Here, you will enjoy a stimulating and dynamic work environment where you meet many people and have great opportunities for development.

Jönköping University is a modern university characterized by its internationalization and entrepreneurial spirit. Here you will find highly qualified, inventive, and enterprising employees from all over the world. We develop new knowledge and share expertise through sustainable collaborations with the business sector, the public sector, and other academic institutions. We offer an equal and inclusive workplace and welcome applicants with different backgrounds. Read more about us at www.ju.se