Vacant job

We are looking for an administrative professional who wants to help make daily operations run smoothly. This is a role for you if you like order, enjoy keeping things under control, and thrive on supporting others in their daily work.

You will work closely with the operations team and become a natural part of the group. This role is not about sitting on the sidelines; it is about being involved, taking responsibility, and contributing where needed.

About J Gruppen

J Gruppen is a technical installation company that works on a project basis, often in international environments. We have extensive experience in the industry and collaborate daily with customers, suppliers, and staff in several countries.

Life here is varied and the pace can change. We are a practical team where collaboration, responsibility, and engagement are key. It should be clear who does what, but it should also be easy to help each other when needed.

We believe in clear communication, proximity to decision-making, and people who want to be involved in the business. Here, you are not just a title – you are part of the whole.

About the role

The work is varied and practical, with many different points of contact. You help keep the administration together and ensure that information, bookings, and documentation are in place.

You will have ongoing contact with management, employees, and external parties. The role also involves international contacts, meaning English is used regularly.

The role offers room for independent responsibility and suits you if you like working autonomously while still being part of a larger context.

Tasks may include, but are not limited to:

• Ongoing administration and follow-up
• Booking of travel, accommodation, and transport
• Handling of documents, contracts, and administrative materials
• Collection of timesheets and compilation of reports
• Contact with suppliers, partners, and authorities
• Administrative support to management and operations
• Contributing to the creation of clear routines and structure

Who we are looking for

We are looking for you who are organized, responsible, and have a natural drive to get things done. You are unpretentious, helpful, and enjoy collaborating with others.

You are open, communicative, and curious about how the business works. You are happy to take initiative and thrive in a role where workdays can look different.

We would like you to:

• Have experience in administrative work
• Be structured and detail-oriented
• Be good at collaborating and building good relationships
• Be self-motivated and reliable
• Fluently speak and write Swedish and English
• Have good computer skills and be quick to learn new systems

Employment

The position starts with a probationary period, with the possibility of a permanent contract.

Send your application to [email protected]. Mark the email with "Administrator" and attach your CV and a cover letter where you tell a bit about yourself and why you are interested in the role.