Vacant job

Coalition Clean Baltic – CCB is a politically independent network uniting 28 environmental NGOs, as well as partners and experts from 11 countries surrounding the Baltic Sea, promoting the protection and improvement of the Baltic environment and its natural resources. The CCB Secretariat is based in Uppsala, Sweden.

CCB is recruiting a [full-time] Project Coordinator to play an important administrative role in implementing the EU LIFE QuietWaters Project (Towards regionally coordinated actions to reduce underwater noise emissions from existing and future recreational crafts in the Baltic Sea), for the period 1 September 2026 – 31 August 2030.

QuietWaters aims to address the reduction of underwater noise pollution from existing and future recreational crafts in the Baltic Sea. Through baseline assessments, pilot studies, stakeholder engagement, policy support, capacity building, and awareness-raising activities, the project will contribute to the EU's efforts to achieve Good Environmental Status in its marine waters. Moreover, it will pave the way for a quieter, healthier Baltic marine environment, supporting the regional objectives of the HELCOM Baltic Sea Action Plan (BSAP) and the Regional Action Plan on Underwater Noise (RAP).

You will work closely with the CCB Project Manager and project partners in Sweden and beyond on various topic-specific issues to ensure effective implementation of the project. You will also be able to support the development and coordination of CCB’s strategic and thematic plans and their effective implementation.

Primary tasks and responsibilities

• Schedule meetings, prepare agendas, take meeting minutes, and distribute them with project partners
• Collect data from project partners and aid in the project's reporting process
• Support the Project Manager and Financial Manager with bookkeeping, audit processes, and compliance documentation
• Organize project events and workshops as well as stakeholder meetings (including registration, venues, catering, travel, and logistics)
• Coordinate any post-event evaluation or feedback collection
• Implement green procurement for the project and produce a Green Project Management Handbook
• Support monitoring and evaluation processes
• Support communication activities of the project, including drafting communications and newsletters, as well as the development of summary annual reports and a final report for the project
• Support the implementation of risk assessments and mitigation activities

In addition, you will support the Project Manager to:

• Communicate and report to the Financial Manager and Executive Secretary about project progress, issues, and achievements
• Communicate with and handle requests from project funders
• Implement obligations under the project’s Grant Agreement together with the Financial Manager
• Implement the management strategy defined in the project’s work plan and consortium agreement
• Facilitate collaboration among project partners and moderate consortium meetings
• Handle any consortium changes/issues
• Follow the progress of project implementation according to the Work Plan and budget – monitor progress against objectives and KPIs
• Ensure proper reporting and tracking of deliverables and deadlines, including co-funding projects
• Represent and communicate project progress in relevant fora (e.g., EU, ASCOBANS, HELCOM, EUSBSR)
• Pursue collaboration with sister projects
• Implement risk assessment of the project (identify risks, develop specific risk assessments, and implement mitigations according to the Consortium Agreement and Grant Agreement)

We are seeking candidates with:

• Qualification and competence in the administration of international projects funded by the EU LIFE Programme
• Previous experience in similar positions, e.g., working in a multicultural environment, as well as competencies in event organization and green procurement
• Skills and experience in communication tools and channels, e.g., newsletter tools
• EU citizenship or at least residence and a work permit in order to travel for work purposes
• Excellent proficiency in spoken and written English
• Knowledge of global, EU, and regional environmental policies, preferably in the NGO sector

We would also welcome interest from candidates who have been working in wider/non-marine environmental policy areas, if they can demonstrate relevant skills and knowledge.

Desirable skills

Experience of working for a non-profit organization is a merit.

Working knowledge of any other language common in the Baltic Sea area, including Swedish (preferred), Danish, Finnish, German, Polish, Latvian, Lithuanian, and Estonian.

If you are an adaptable, people-oriented, and solutions-focused professional with advocacy or campaigning expertise, a positive disposition, a passion for environmental conservation, vibrant team spirit, and a can-do attitude, we’d love to hear from you!

Contract Terms

• Salary: Salary comparable to NGO staff in Sweden and in accordance with the Collective Agreements of the respective unions. Starting level 35,000 SEK gross, subject to adjustment depending on experience and annual increase.
• Location: Preferably in Sweden or willing to move to. Work from Uppsala or Stockholm is desired. Several joint offline events for the whole Secretariat staff and CCB Council are expected per year in Sweden.
• Travel: Candidates should be flexible to travel as required for meetings and events – mostly within the Baltic Sea Region. You may need to be able to participate in occasional events on weekends.
• Contract type: Project-based position with a 6-month probation period.
• Starting time: Preferably, latest by 1 September 2026, depending on the availability of the chosen candidate.

Application and deadline

Send your CV (max. 2 pages) together with a personal letter (max. 1 page) by 01 August 2026 to [email protected].

Being an international organization, CCB’s work is carried out in English.

Please note:

• Applications submitted in any other language will not be considered.
• Incomplete applications (e.g., lacking either CV or personal letter) will also not be considered.

For any inquiries: above email or CCB Executive Secretary: [email protected], +46 739 770 793.

In the application and hiring process, CCB will not discriminate against any individual based on race, colour, sex, language, religion, national or social origin, property, disability, age, family status, sexual orientation, and gender identity, economic and social situation.