Vacant job

Your new role

Do you want to work closely with top management in a role where structure, quality, and proactivity truly make a difference? We are now looking for an experienced and self-reliant Executive Assistant for an exciting assignment with a larger organization within a socially vital sector.

Here you will play a central role in creating order, momentum, and efficiency in management work – while becoming a key support to the CEO and executive board in both strategic and operational matters.

As an Executive Assistant, you work closely with the CEO and executive board, ensuring professional and well-functioning management support. You coordinate, structure, and quality-assure the administrative and communication flow around the leadership, actively contributing to driving the work forward.

The role involves broad responsibilities where you handle daily operational support while also developing working methods, structures, and processes over time.

Examples of tasks

• Plan, coordinate, and follow up on the CEO's calendar, meetings, travel, and other commitments
• Responsible for planning and administration of executive board meetings, including agendas, materials, minutes, and distribution
• Structure and package information, such as presentations, speech materials, and summaries
• Follow up on decisions and ensure that activities are driven forward in a structured manner
• Coordinate meetings and internal forums, and contribute to the planning of larger internal events and activities
• Handle ongoing administration such as invoices, travel, orders, and absence
• Contribute to the development of templates, working methods, annual calendars, and other structures that strengthen management support

You will become a key person in ensuring that management work functions smoothly in practice – and that the right things happen at the right time.

Company Presentation

Our client is a pension company offering a wide range of services within traditional insurance, fund insurance, life insurance, pension administration, education, and asset management, with a focus on sustainability. Through close collaboration with owners and partners, responsible ownership and sustainability are integrated throughout the business, making the company a leading player in its field.

Good to know

Scope of assignment: Full-time, 100%
Employment type: Fixed-term employment as a consultant via JobBusters.
Start: 2026-08-24
End: 2026-10-30, with possibility of extension
In your application: Ensure it is clearly stated that you are qualified according to the client's desired qualifications.

To succeed in this role, you need

• Experience in qualified administrative support close to management, a manager, or another decision-making function.
• Upper secondary education, preferably post-secondary within administration, economics, communication, or social sciences
• Very good knowledge of Swedish in speech and writing
• Very good proficiency in the Office package
• Experience with digital tools and preferably AI support in administrative work
• Meritorious: Experience with management group work or similar coordinating roles

We offer

• Secure employment with collective agreements, insurance, and occupational pension
• Wellness allowance as well as staff discounts and offers via Benifex (e.g., within health, leisure, transport, and healthcare)
• Flexpension and access to Lifeplan pension service
• Extra compensation during parental leave
• Occupational health care
• Long-term assignments and personal contact with your consultant manager
• Opportunity to build valuable experience, network, and future development

Welcome to apply

We review applications on an ongoing basis. Since processes in the consulting world often move quickly, the position may be filled before the final application date – so do not wait to submit your application!

You do not need to write a cover letter; instead, we ask you to answer the selection questions in connection with your application.