Vacant job

Uddevalla – A Place for Life

Welcome to become a part of our growing municipality and work together with us to provide even better service to our residents.

We offer an attractive workplace that gives you great opportunities to develop in your professional role. Our goal is for everyone to thrive and grow throughout their entire career. We also strive to develop as an employer and actively work to make the best use of your knowledge and engagement. We appreciate and encourage participation from everyone.

Uddevalla Municipality is a beautiful location by the sea in the heart of Bohuslän. We believe in an open and positive interaction between the municipality, education, business, and culture.

We hope you will enjoy working with us!

About the Job

As Chief Secretary at the Municipal Executive Office in Uddevalla Municipality, you will have a central role where you become an important part of our organization. Your workday will be dynamic and varied, where structure, creativity, and flexibility are your best friends. You will handle administrative tasks, facilitate communication, and ensure our processes run smoothly. Your service-oriented approach will contribute to a positive work environment and support our goal of thriving and growing together.

You will be part of the Legal and Administration Unit, which is placed under the Deputy Municipal Director in the organization.

Responsibilities

As Chief Secretary, you will have a central role in our organization and work closely with our leading politicians. Your tasks will be both varied and challenging, and you will contribute to ensuring efficient and smooth administration within the municipality's operations. Your main responsibilities include:

• Administrative support to municipal and opposition councilors, focusing on planning and organizing meetings and events.
• Physical and digital mail handling, as well as registration and dispatch in document and case management systems.
• Secretarial duties and minute-taking at meetings.
• Administrative coordination of the municipality's insurance.
• Participation in the election office, which during elections may involve work outside regular working hours.

In this role, you need to be structured and flexible, with strong personal maturity that enables you to handle varying tasks and priorities.

Who Are We Looking For?

We are looking for you who are engaged, service-oriented, independent, and unpretentious. As Chief Secretary at the Municipal Executive Office, you will play an important role in supporting our political leadership. You are flexible and stable, with the ability to handle varying tasks in a structured manner. We value your creativity and personal initiative, which is important for developing our operations further together.

To thrive in this role, we see that you have:

• A natural aptitude for building relationships and meeting others with a positive attitude.
• The ability to organize and structure your work, as well as quickly adapt and prioritize when needs arise.
• Creativity and innovation in your problem-solving approach.

If you want to be part of developing Uddevalla and provide excellent service to our residents, we look forward to your application!

Qualifications

• Post-secondary education in administration, public administration, or equivalent work experience.
• Several years of experience in qualified administrative work within public operations, preferably as a Chief Secretary or Executive Assistant at a central level within a municipality or region.
• Good knowledge of Office 365 and experience working independently in document and case management systems.
• Very good knowledge of Swedish, both written and spoken.
• Significant emphasis will be placed on personal qualities.

A written work test regarding minute-taking etc. will be included for the final candidates in the recruitment process.

Employment is subject to necessary decisions being made. For positions where the work involves direct and regular contact with children and young people, as well as for operations within LSS (Act for Support and Service for Persons with Certain Functional Impairments), care and nursing, health and medical care, psychiatric care, and addiction care, a valid extract from the police criminal record must be presented or submitted before employment. Please note that it may take time to obtain the extract, so order it in good time so that the recruitment process is not delayed.

When you apply for a job with us, your application is saved. This is because we are a public entity. Your application becomes a public document once we have received it. This means that application documents and information about who has applied for a position can be requested by anyone.

If you have a protected identity, you should not submit your application digitally but contact the person listed as the contact person in the advertisement.

For those who are not citizens of the EU/EEA area, a work permit is required. This does not apply to you if you have a permanent residence permit. The work permit must be presented at the interview.

In the link below, you will find consolidated information regarding the main benefits available in the collective agreement we have in Uddevalla Municipality. The information covers, among other things, vacation, salary and allowances, parental leave, insurance, competence development, and pension.

Say Hello to Your Collective Agreement 2024

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