Vacant job

Are you an independent and service-oriented Administrator who thrives in a dynamic environment where no two days are alike? Do you want to work in an international organization with many contact points and varied tasks? Then this consulting assignment with our client in Lund might be the right fit for you.

About the Assignment

On behalf of our client in Lund, we are currently looking for an Administrator for a full-time consulting assignment. This is a parental leave cover position starting on August 24, 2026, for approximately one year.

You will become part of our client's assistant community in Lund and will also be part of a global network of administrative assistants. The role offers great variety and involves supporting managers and employees with administrative processes, coordination, and practical support within the operations.

Our client follows an "Office First" policy, meaning the work is primarily performed on-site at the office in Lund. There is an option for some remote work if needed.

Your Responsibilities

In this role, you will be responsible for, among other things:

• Administrative support to managers and employees within the operations
• Handling purchase orders as well as receiving goods and services
• Budget monitoring and identifying any discrepancies
• Onboarding and offboarding of employees, consultants, and students
• Ordering access rights, badges, equipment, and other administrative resources
• Administration of identities and permissions in internal systems
• Coordination of office changes and seating planning
• User support in administrative systems
• Handling and escalating issues via ticketing systems
• Planning and coordination of internal events and activities
• Support in internal communications
• Updating and administering SharePoint

After the introduction period, you are expected to gradually build specialist knowledge in certain systems and processes and serve as a support resource for colleagues and employees.

Who are you?

We are looking for someone who is independent and solution-oriented, thriving in a role with many contact points and varied tasks. You have a natural service focus and enjoy supporting others while taking personal responsibility for driving your tasks forward. When you encounter something new or unexpected, you see opportunities rather than obstacles and are eager to take initiative to find solutions.

To thrive in this role, you need to be flexible and able to prioritize when the workload varies. You are structured, organized, and good at planning and coordinating multiple activities in parallel. At the same time, you are communicative and appreciate collaborating with colleagues in both local and international contexts.

We also believe that you are curious as a person, enjoy building relationships, and have an interest in developing and improving ways of working and routines. Most importantly, we are looking for someone who contributes a positive attitude and thrives in an environment where every day can bring new questions and challenges.

Qualifications

Requirements

• At least 1 year of experience in administrative tasks
• Good knowledge of the Microsoft Office suite
• Very good English skills, both verbal and written
• Strong administrative ability and experience working in various systems
• Good ability to plan, coordinate, and prioritize tasks
• Good numerical understanding and ability to detect discrepancies
• Experience working in an international and multicultural environment

Preferred Qualifications

• Experience with SAP
• Knowledge of Swedish and additional language skills

You will receive a thorough introduction with approximately three weeks of overlap with the current role holder and will work closely with experienced colleagues within the assistant community in Lund.