Vacant job

Lund University was founded in 1666 and is consistently ranked among the world's leading universities. We have approximately 46,000 students and 8,500 employees in Lund, Helsingborg, and Malmö. We are united in our strive to understand, explain, and improve our world and people's conditions.

What we offer

Lund University is a government agency offering benefits, generous vacation time, and a pension plan. With flexible working hours agreements, there are good opportunities for work-life balance. Read more on the university's website.

Tasks and Responsibilities

We are looking for you who want to be part of building our Science Center in Helsingborg from a pilot project to a fully developed operation, and then securely manage and continue to drive the business forward. You will become the administrative backbone of our dynamic and creative operation. We are looking for you who are a structured and engaged administrator who can also work as a receptionist and handle both internal and external communication.

The role is a combined administrative and service-oriented function, and the tasks include among other things:

• Responsibility for bookings and contact with schools and other visitors
• Plan and coordinate the occupancy and needs of the premises
• Support the operation with administrative and practical issues
• Handle ongoing economic tasks related to orders and purchases, invoicing documents, processing hourly fees for student employees, expenses, etc.
• Coordinate and develop internal routines and documentation
• Participate in the recruitment of and information to student employees
• Internal and external communication, such as updating the website, managing social media, and coordinating dispatches
• Practical tasks as needed in the operation, e.g., ordering catering, brewing coffee, wiping surfaces, mail handling, etc.

The content of the employment may develop and may include, for example:

• Handling of cash register systems and development of booking routines
• Shop and warehouse management

Since Science Center Helsingborg will have opening hours also on weekends and events scheduled for evening times, the employment will include some weekend and evening work.

The administrator has their main workplace in Helsingborg but participates in regular meetings in Lund. The role involves close collaboration with educators and the operations manager in Helsingborg, as well as an administrator, economist, and communicator in Lund. The personnel responsibility lies with the director of Vattenhallen.

Qualifications

Requirements for the employment are:

• Very good ability to express yourself in Swedish and English, both orally and in writing
• Education at least equivalent to upper secondary school level
• Several years of experience in administrative and service-oriented work and good ability to provide service
• Good computer skills (such as the Office package) and experience with administrative systems
• Interest in natural sciences and technology
• Interest in children's and young people's learning and development
• Good ability to structure, prioritize, and work independently
• Good collaboration skills and a professional approach towards different target groups
• Responsive to the operation's needs, good ability to take initiative and be flexible.

Merits for the employment are:

• Post-secondary education or previous experience of work within communication, web, and social media
• Post-secondary education or previous experience of work within natural sciences or technology
• Experience of work in public visitor operations, e.g., science centers or museums
• Experience of giving presentations, preferably in front of larger groups
• Experience of driving projects and arranging events
• Experience of work within the public sector
• We have collaborations and make visits and purchases throughout Scania, so it is therefore meritorious to have a driver's license

Consideration will be given to how the applicant, through their experience and competence, is assessed to complement and strengthen the administrative work at Vattenhallen and contribute to its future development.

Other

The employment is permanent with a scope of 100 percent with an entry date of August 15th or as agreed. Probationary employment may apply. We plan to conduct interviews before 2026-06-25. You will be employed in the position of department administrator.

How to apply

The application should include a CV and a cover letter explaining why you are interested in the employment and in what way the employment matches your merits. The application should also include a degree certificate or equivalent and anything else you wish to cite (copies of grades, contact details for references, recommendation letters, etc.).

Welcome with your application!

LTH – Lund Institute of Technology – is part of Lund University. At LTH we educate people, build knowledge for the future, and work hard to develop society. We create space for brilliant research and inspire creative development of technology, architecture, and design. Nearly 12,000 students study here. Every year our researchers – many of whom work within world-leading profile areas – publish around 100 dissertations and 2,000 scientific findings. A number of research results and student works are refined into innovations. Together we explore and create – for the benefit of the world.

Vattenhallen Science Center is run together with the Faculty of Science. It is an interactive meeting place for the public, schools, universities, and business, with activities and exhibitions about current technology and research.

The operation is successful with over 50,000 visitors per year from the entire region. Every day Vattenhallen receives about 120 schoolchildren (3–18 years), offers internships, teacher training, and arrangements for companies and organizations. On weekends and holidays, the center is visited by families. In addition, they have a mobile operation, ExperimentExpressen, and are developing a science center operation in Helsingborg.

We decline all contact from advertising sales, recruitment, and staffing companies due to government procurement regulations.

Open to all
We focus on your competence, not your other prerequisites. We are open to adapting the role or workplace to your needs.