Staffing Assistant at the Staffing and Recruitment Unit

Ystad is a small town with big opportunities. Here you will find unique nature experiences, a living history, a dynamic cultural life, and a variety of leisure activities. We also have a vibrant business community operating both locally and globally.

In the Municipality of Ystad, we are approximately 2,900 dedicated employees who contribute and make a difference. Together, we create a better everyday life for our residents, businesses, organizations, and visitors, now and in the future.

Leadership is important to us, which is why all managers receive training in developmental leadership. We offer you a secure employment where you make a meaningful contribution to society. Here you will also find many career opportunities in an organization that is constantly developing.

We stand firmly on our core values, "Better Together," characterized by courage, trust, participation, and professionalism.

Within the Social Care Administration, approximately 1,200 dedicated employees work to provide support and care to those in need in our municipality. The work takes place within elderly care, home help services, disability services, and social psychiatry, as well as individual and family care.

At the Staffing and Recruitment Unit, we work with recruitment, staffing, and scheduling in the Municipality of Ystad. We are a unit that has grown significantly in recent years and are currently working with several of the municipality's administrations. We are a wonderful team with high competence in our field who are happy to share our experiences. We believe that the path to success lies in being better together.

RESPONSIBILITIES

You will be part of a team of four staffing assistants. You will all work with elderly care, disability services, social psychiatry, health care, as well as catering and facility maintenance. These areas are divided into responsibility areas where each staffing assistant is responsible for following up on hourly substitutes, overseeing the staffing system, and handling tasks related to their area.

You work year-round, including public holidays. Working hours are scheduled between 06:30 and 16:00, with some days ending earlier. Weekend work occurs according to a rotating schedule. Solo work occurs on weekends and holidays, and occasionally on other days.

As a staffing assistant, your main task is to ensure that our units have the right staffing at the right time and with the right competence. You work proactively to fill vacant shifts, monitor over- and under-capacity, and ensure our systems are kept up to date. Customer focus and good treatment are natural parts of your daily routine. Employees from the municipality will also come to the unit to write their medication logs, where employees from the Staffing and Recruitment Unit act as log monitors and administer delegations in our systems.

You collaborate closely with unit managers, substitutes, and colleagues at the staffing unit, and you contribute to developing new effective solutions for future staffing.

QUALIFICATIONS

We are looking for you who are service-oriented, structured, and able to handle a high volume of tasks. You have a solution-focused approach, good teamwork skills, and thrive with juggling multiple tasks. You are confident in making decisions and have a good ability to prioritize in pressurized situations. You also have an interest in systems and development, as well as an understanding of staffing issues and labor law regulations, such as the Working Hours Act.

Requirements:

• Previous experience as a staffing assistant/staffing planner where you have independently worked with filling vacant shifts with substitutes, or in a role that the employer considers equivalent.
• Experience with Time Care Pool and Plan.
• Good ability to express yourself in Swedish, both verbally and in writing.
• Good knowledge of the Working Hours Act.

Merits:

• Experience from healthcare and social care.
• Experience from the public sector.
• Experience in recruitment and/or scheduling.

We place great emphasis on personal suitability.

Salary: Monthly salary.
Employment type: Permanent position.
Duration: Permanent.
Working hours: Schedule. Working hours are scheduled during daytime all year round, schedule with weekend work.

Employees are sought on the condition that the position does not have to be taken by already employed personnel or persons with priority rights.

All employees should be offered conditions for good health, which is why we work actively with our work environment. We offer fitness benefits and smoke-free working hours.

In connection with this recruitment, we decline contact from recruitment agencies and other advertisers. Please note that we only receive applications via Visma Recruit and therefore not via email or other contact methods. If you have questions about the position, please contact the specified contact person.