Vacant job

1 position(s).

Do you enjoy creating order, ensuring processes flow smoothly, and being the person who makes everyday life work for others? Perfect. We are now looking for an administrator for personal assistance who wants to be a key support to the operations' managers while simultaneously taking responsibility for some of our most central administrative processes. Here you will become a key behind-the-scenes person, where your work creates the conditions for both managers and assistants to focus on what is most important – providing users with good support in their daily lives.

YOUR ROLE

As an administrator within personal assistance, you will be an important support to the operations' seven unit managers. At the same time, you will have your own responsibility for several processes that are crucial for the operations to function efficiently and with high quality.

A large part of the assignment involves working in Intraphone, where you follow up and ensure that documentation and logs are handled correctly. By ensuring the work is performed correctly, conditions are created for the operations to receive the correct compensation from the Swedish Social Insurance Agency. You also serve as support to the operations' personal assistants by introducing new users, answering questions, and helping when needs arise.

You are also responsible for sick leave management related to external assistance providers and work continuously with follow-up of underlying data, documentation, and administrative controls. The role also includes mail handling, information distribution, orders, and invoice management, as well as administrative tasks related to, for example, Winlas and contacts with the Swedish Migration Agency.

As part of the assignment, you participate in planning meetings and workplace meetings together with the operations' managers. You are a support in matters concerning staffing and coordination and have an important role in the work with the Municipality's Ultimate Responsibility (KYA), where you convene relevant parties and keep the process moving forward.

This is a role for you who thrive on taking responsibility, creating structure, and keeping processes together that are important for the operations.

YOUR COMPETENCE AND EXPERIENCE

We are looking for you who have a completed upper secondary education and documented experience in administrative work. You have good digital competence, learn new systems quickly, and use digital tools effectively in your work. Since the role involves many contact surfaces and a large part of written communication, you need to express yourself well in Swedish, both orally and in writing.

Experience from personal assistance or other operations within LSS (Act concerning Support and Service for Persons with Certain Functional Impairments) is meritorious. If you have previously worked in a role where you have coordinated administrative processes or acted as support to managers, we see this as an extra plus.

To succeed in the role, you need to enjoy creating structure and have the ability to plan, prioritize, and follow up on your work. You maintain your composure even when several things need to be handled simultaneously and see opportunities rather than obstacles when new situations arise. Since you collaborate with many different people, you quickly build trusting relationships and work in a way that creates good conditions for both colleagues and the operations.

A B-driver's license is a requirement for the position.

YOUR NEW WORKPLACE

Personal assistance is part of the operations area Support and Service in Skellefteå Municipality. Here we work to ensure that people can live an independent and meaningful life based on their own conditions and needs.

You will be based at the City Hall and become part of a group characterized by good camaraderie, engagement, and a strong desire to contribute to the development of the operations. The group consists of both new and experienced colleagues who together work to create the best possible conditions for users, employees, and the operations.

With us, you will have an assignment where you make a concrete difference every day by creating structure, providing support, and contributing to the operations functioning as well as possible for both managers, assistants, and the people we are here for.

NICE TO KNOW

We recruit based on competence and focus on your experience, knowledge, and potential. Instead of a cover letter, you answer some selection questions and attach an updated CV. Work psychological tests are part of the recruitment process.

Do you want to know more about what it is like to live in Skellefteå?

• Read more: https://skelleftea.se/ (https://skelleftea.se/)
• Our benefits: https://skelleftea.se/formaner (https://skelleftea.se/formaner)
• Salary statistics: https://skelleftea.se/lonestatistik (https://skelleftea.se/lonestatistik)

Employment type: Permanent.
Duration: Permanent.