Board Secretary for the Education Administration in Kalmar

We are delighted that you are interested in working with us! You likely value, just like we do, a job that is truly important. Here at Kalmar Municipality, we work together to constantly make Kalmar even better - for everyone who lives their lives here, runs businesses, or visits our lovely municipality.

The operations of the Education Administration have developed strongly over the last ten years, with increasing results for students, high values regarding satisfaction and security, and not least one of Sweden's highest teacher qualifications. We want to capture all children's and students' desire to learn and encourage every individual to want to develop.

Welcome to us!

1 position(s).

RESPONSIBILITIES

As a Board Secretary, you will have a key role in the administrative processes of the Education Board. You are responsible for the entire preparation chain prior to central collaboration, the presidium, and the board, ensuring that cases are handled legally secure, efficiently, and on time.

The role includes:

• Planning, coordinating, and quality-assuring case flows, summonses, documents, minutes, dispatch, and follow-up of decisions
• Handling incoming documents, diary registration/registry, archive and information management, and support in the release of public documents
• Providing administrative support close to management to the School Director/Administration Director in matters concerning planning, meeting structure, documentation, and follow-up
• Contributing to order, foresight, and documentation at internal meetings and preparations
• Driving improvement initiatives within administrative and digital working methods in close collaboration with the digitalization leader and other functions
• The work is primarily performed on-site, as the role is central to daily coordination and requires presence close to the operations. The possibility of remote work is therefore limited

The focus is on the Board Secretary role, but you will also have an important role in developing the administration's administrative processes and digital working methods.

QUALIFICATIONS

The role requires a relevant academic degree, for example in public administration, political science, economics, law, or other equivalent education. You have experience in administrative work, preferably from public operations, and are accustomed to documentation, coordination, and structured work processes. You work carefully and independently, have very good written skills, and can handle several issues in parallel.

You express yourself well in Swedish and have a good understanding of public administration, politically led organizations, as well as case handling, confidentiality, and archive issues. You also have good digital competence and experience with administrative systems and digital meeting and case processes. Since the role involves many contact surfaces, you need to be communicative and collaboration-oriented, with the ability to collaborate with managers, case processors, registry, political representatives, and other support functions.

Meritorious are courses in municipal law, administrative law, public access and confidentiality, archive and diary registration, or board administration, as well as education in digitalization, business development, process management, or change management. It is also meritorious with experience in case preparation, minute taking, or work in decision-making processes, as well as knowledge of diary registration, registry, archives, information management, and release of public documents.

Great emphasis will be placed on personal competencies. Recruitment is ongoing, so do not hesitate to submit your application.

Salary: Monthly salary.
Employment type: Permanent employment.
Working hours: Daytime.

Kalmar Municipality checks identity and work permit before anyone is employed. This means that you who apply for a job with us need to show identification. If relevant, you may also need to show your residence and work permit.

As a permanent employee at Kalmar Municipality, you will be mobilized for civil defense at your workplace and expected to contribute with your work during heightened readiness.

Some positions within Kalmar Municipality are placed in security classes, which means that a security clearance according to the Security Protection Act may be conducted before a decision on employment.

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