Vacant job

Do you want to play a central role in supporting our operations and managers with efficient and legally secure administration? We are now looking for a driven administrator who thrives with a broad scope of responsibility and wants to help develop our digital working methods.

Our Mission

At the national department Support and Matching, we provide remote service and support to job seekers. We work with several important areas of responsibility such as matching, guidance and counseling, as well as decisions on measures for job seekers. Our main mission is to reduce the time spent in unemployment.

Job Description

As an administrator here, you have overall responsibility for the unit's administrative processes. The role involves independently handling diary registration and entry in ELIN, managing SharePoint pages, and staffing functional email boxes. You serve as close support to the section's managers and work together with the executive assistant regarding orders, local bookings, permission management (AIS), and personnel administrative tasks in Heroma. Good collaboration skills are important as you work in a team with other administrators within Support and Matching across the country on shared tasks.

The work also includes proactively establishing administrative routines, informing new employees about our processes, and ensuring good governance and legal security in everything we do. You are also expected to cover for the executive assistant during absence.

Your main tasks:

• Case Management: responsibility for the diary, mail handling, and functional email boxes.
• Operational Support: handling permissions, email lists, meeting minutes, and booking of conferences/rooms.
• Development: proactive work with JK lists, SharePoint management, and creating new administrative routines.
• Collaboration: close cooperation with the executive assistant and support to employees regarding questions about registration and document handling.

What We Offer

The position is a permanent full-time employment that may begin with a six-month probationary period. Start date by agreement. Location is Malmö or Helsingborg.

We offer you the opportunity to work at a workplace where we value balance between work and private life. You will have access to a generous vacation agreement, flexible working hours, and the possibility to work remotely up to 49 percent on an annual basis. Our benefits also include fitness activities during working hours and a favorable fitness allowance.

As an employee at the Swedish Public Employment Service, you have access to competence development and career opportunities within the agency. Through our work, we contribute to an inclusive and sustainable society, where you get the opportunity to make a real difference for individuals and for society as a whole.

Basic Requirements for the Position

• Approved upper secondary education or experience as an administrator at the Swedish Public Employment Service.
• At least two years of work experience in administrative tasks.
• Very good computer skills, primarily within MS Office.
• Experience of administrative work within the public sector.
• Experience working as close support to managers.
• Very good ability to communicate in Swedish, both orally and in writing, as well as good reading comprehension.

Other Merits for the Position

• Experience with diary registration, document handling, minute taking, and SharePoint.
• Worked as an administrator/executive assistant within the public sector.

Your Profile

We are looking for you who are positive, solution-oriented, and have the ability to build good relationships both internally and externally. You have strong digital maturity and see opportunities in using technology to streamline operations. Since the work pace is high at times, it is required that you are structured, have good foresight, and can prioritize your tasks independently. You need to have good communicative and pedagogical skills to be able to guide colleagues in administrative routines.

The government's value base guides us in our daily work. As an employee here, you are expected to work fairly, impartially, and with high integrity, and to contribute to maintaining and strengthening trust in our agency.

In addition, you have personal ability and aptitude to work in accordance with the Swedish Public Employment Service's employee criteria. As an employee, you are expected to be:

Responsible – take responsibility for your work, collaborate, and contribute to a good work environment.

Proactive – take initiative, contribute to improvements, and handle changes.

Result-oriented – plan, follow up, and contribute to operational benefits and results.

Application

Does this sound like a job for you? Please submit your application by 2026-06-09.

Attach your CV where you specify the year, month, and duties for each employment, as well as certificates proving educational requirements in your application. It is important that you answer the selection questions truthfully so that we get a clear picture of your experience. You do not need to send a cover letter.

Selection tests may occur during the recruitment process.

Welcome to us – we work for a Sweden at work! Here you work on the government's mandate for a well-functioning labor market. The goal is to shorten the time in unemployment by matching job seekers with employers. Our efforts are primarily directed towards those furthest from the labor market and towards employers who are open to hiring them with the greatest need for support. We counteract incorrect payments and violations of welfare systems so that our tax funds are used effectively for their intended purpose. We collaborate with many other actors and together we find solutions that make a difference – for a Sweden at work.