Vacant job

Lund University was founded in 1666 and is consistently ranked as one of the world's leading universities. There are approximately 46,000 students and 8,500 employees in Lund, Helsingborg, and Malmö. We are united in our strive to understand, explain, and improve our world and people's conditions.

Workplace Description

The position is located at the Department of Industrial and Mechanical Engineering at Lund University. The workplace is situated in Lund's northern university area on the LTH campus, in the middle of a creative study and research environment. The department conducts research and education in mechanical engineering, materials technology, and industrial engineering. The department is divided into four sections: Industrial Production, Mechanics, Materials and Component Design, Production Economics, and Technical Logistics. We have around 60 employees with different functions and competencies. We place great emphasis on sharing knowledge and learning from each other. Together with two other colleagues, the HR Administrator provides administrative support to the operations.

Job Responsibilities

We are looking for you who enjoy administration and providing good service! We offer you an important role in a dynamic environment where, together with engaged colleagues, you contribute to an attractive educational and research environment and a good working environment. You work with HR administration in a small team of administrators with different main tasks, but with the ability to support each other for continuous service to the operations. You feel engagement and joy in providing service to the operations and working in close collaboration with the department's employees and managers. You will also collaborate with colleagues at other organizational levels within the university. The tasks may change over time based on the needs of the operations. The tasks include, among others:

• Processing recruitment cases in Varbi such as assistants, doctoral students, and postdocs, as well as handling intermittent employment.
• Administrative support in the recruitment of senior positions.
• Administrative support in migration cases (reception agreements, admission certificates, etc.).
• Extension or termination of services on an ongoing basis.
• Ongoing follow-up of sick leave and annual follow-up of the holiday list.
• Source reporting and auditing in the payroll system Primula.
• Responsible for the department's personnel catalog, updating new employees, and handling guests.
• Registrar for ongoing case filing (W3D3).
• Coordination of meetings, events, etc.
• Certain economic management and follow-up in collaboration with the department's economist.
• Participation in LTH's HR-administrative network.
• Occasional contact with various support functions and departments within LU/LTH.
• Occasional service to the department's staff.

Qualifications

Requirements for the position are:

• Experience from a government agency or other public sector.
• Relevant higher education/university education.
• Good administrative skills.
• Good experience with HR administration.
• Experience with various personnel administrative systems and the ability to easily adapt to new systems.
• Fluent Swedish and good English in speech and writing, as we operate in an international environment.
• Ability to work both independently and in collaboration with the department's employees.
• Ability to structure, organize, and prioritize tasks.
• Ability to communicate and provide professional service.

We place great emphasis on personal qualities and value the ability to collaborate, as the work requires active teamwork. The work is sometimes intensive, which means that one must be able to prioritize between the different tasks. You are structured and quality-conscious, and you appreciate and have experience with outward-facing and service-oriented work. Drive and independence will also be taken into account, as well as how the applicant is assessed to complement and strengthen the administrative team within the department through their experience and competence.

Merits for the position include:

• Experience of administration within universities/higher education.
• Knowledge of the laws and agreements governing the university's operations.
• Experience working with many contacts and in a communicative role.

We Offer

Lund University is a government agency, which means you receive special benefits, generous vacation, and a favorable occupational pension. We have a flex-time agreement that creates good conditions for balance between work and leisure. Read more on the university's website about being employed with us: Work with us (#).

Other

The position is permanent with a scope of 50% with immediate start or as agreed. Probationary period may apply. Interviews are planned preliminarily for weeks 26–27.

How to Apply

The application should include a CV and a cover letter explaining why you are interested in the position and how the position matches your merits. The application should also include a degree certificate or equivalent and any other documents you wish to submit (copies of grades, contact details for references, recommendation letters, etc.).

We look forward to receiving your application!