Vacant job

Do you want to work in a varied and socially important role where you can combine administration, finance, and project support in a technical operation? This is the opportunity for you if you thrive with many contact points, enjoy structure, and want to be a key part of driving projects forward. At Vattenfall Services, you will become part of a helpful and flat-hierarchy team where collaboration, responsibility, and job satisfaction are in focus. You will have an important role in supporting project managers and the business in daily operations, while also having good opportunities for long-term development. We look forward to your application!

About the role

Vattenfall Services builds, maintains, and develops energy solutions for businesses and public sector operations. Their clients are found within electricity grids, energy, industry, municipalities, regions, real estate, transport, and contracting. They are characterized by a safety and entrepreneurial spirit where creativity, independence, and result-orientation are key concepts.

In the role of Project Support, you have a central and important function in the business where you work closely with project management and support projects throughout the entire process, from initiation to completion. The role is broad and varied with a focus on both finance and administration, giving you many contact points and deep insight into the business. You work closely together with project managers, project controllers, and other functions in the team, becoming a key part in ensuring projects run smoothly in everyday life. A typical workday can involve everything from ongoing financial management, invoicing, and reporting to interpreting contracts, handling documentation, and supporting purchasing processes. For example, you help prepare materials for the purchase of subcontractors, create requests, and ensure that administrative processes are followed in a correct and structured manner. The role also involves a lot of coordination and contact with colleagues in different parts of the business, where you act as an administrative support and a natural problem solver in daily work.

During certain periods of the month, especially in connection with invoicing for service agreements, the pace is higher and many things happen simultaneously. Therefore, the role suits you if you thrive in a dynamic environment, like having several things going on in parallel, and are motivated by creating structure and order even when the workload increases.

You will collaborate closely with other project support staff within Bergslagen, Roslagen, and Uppland and are part of a team that also consists of project managers, service managers, preparers, technicians, and inspection technicians. The team is characterized by an open, flat-hierarchy, and helpful climate where people work closely together and are always there to support with questions or challenges. Here, you become part of a business where collaboration, responsibility, and community are a natural part of everyday life.

To give you the best possible conditions for success in the role, you will receive a thorough introduction and a mentor in the form of one of the senior project support staff. The role is based out of the office in Uppsala with the possibility to work from home some days.

This is a consulting assignment, which means you will be employed by Academic Work and work as a consultant at Vattenfall Services. The assignment is full-time and is expected to last at least until the end of March 2027. There are very good opportunities for extension and eventual direct hire, provided that all parties are satisfied with the collaboration and the need remains.

What we offer

• A varied and socially important role within the energy industry
• An open and helpful team with strong cohesion
• Opportunity to develop within project administration and finance
• A job with many contact points and significant personal responsibility
• Flexibility with the possibility to work from home some days

Responsibilities

• Ongoing financial management in projects
• Invoicing and document handling
• Contract management and interpretation
• Prepare reports and project administration
• Support project managers in daily project work
• Handle purchase materials and support in purchasing, e.g., of subcontractors
• Participate in project reviews together with the project controller
• Answer administrative questions from the rest of the team
• Create and maintain routines

We are looking for you who

• Have at least a completed upper secondary education, preferably with a technical focus
• Have previous experience in administrative work
• Are accustomed to working with numbers
• Have a genuine technical interest
• Have very good system familiarity and feel confident in the Office suite
• Are very comfortable with Swedish and English in speech and writing as it is required to perform the job

It is meritorious, but not a requirement, if you have

• Experience with finance-related tasks
• Experience with SAP and/or Power BI
• Category B driver's license

Most importantly, your personality

To thrive and succeed in the role, we see that you are service-oriented, structured, and responsible. You are confident in yourself and dare to take initiative and speak up when necessary. Furthermore, we believe you are solution-oriented and thrive in a role where the pace is sometimes high, especially during invoicing periods. You have your own drive, are flexible, and enjoy collaborating with others to achieve common goals.

Other information

• Start: Immediately
• Scope: Full-time, office hours with flexibility
• Location: Uppsala
• Other: As part of the process, a drug test will be conducted
• Vacation: It is fine to take vacation during the summer, but to be considered, you must be able to work weeks 29 and 30 to support the invoicing

Our recruitment process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We apply continuous selection and will remove the advertisement when enough candidates have reached the final stage of the recruitment process. A CV is requested upon application. We do not use cover letters as a selection method and therefore do not need them attached. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.