Vacant job

We are now looking for an experienced Management Coordinator / Executive Assistant for one of Sweden's leading automotive clients in Skövde! This is a full-time consultancy assignment starting on June 1, 2026, and running through June 30, 2027. Interviews are conducted on a rolling basis – do not wait to apply!

About the role

You will step into the heart of a dynamic organization and take on one of the most central and trusted roles, supporting several of the organization's executives. This is a role for you if you thrive on staying ahead of the curve, love juggling multiple priorities, and understand that the details matter. You will become a natural and trusted partner to the leadership – the person who ensures everything flows smoothly, even when the pace is fast.

Main responsibilities

• Manage and coordinate calendars, agendas, and availability at the executive level.
• Plan and coordinate meetings, conferences, and travel – from start to finish.
• Create, edit, and quality-assure documents, presentations, and reports.
• Act as the central hub between internal and external contacts, often at the highest levels of the organization.
• Handle administrative workflows such as financial processes and approval routines.
• Drive own projects and processes independently with significant personal responsibility.
• Support and coach junior colleagues in the team.

Who are you?

You are someone who takes ownership, acts proactively, and delivers high-quality results – even under pressure. Your experience gives you the confidence to handle complex issues and make independent decisions without needing micromanagement. You are just as comfortable handling confidential information as you are navigating a complex organization with many high-level stakeholders. Prestige-free, solution-oriented, and always professional.

We are looking for:

• A communicative and relationship-building personality with high integrity.
• At least 5 years of experience as an Executive Assistant or Senior Executive Assistant, preferably with experience supporting senior executives (N-2 or equivalent).
• Advanced knowledge from education and/or work experience that enables you to act independently and handle complex situations.
• Experience working closely with leadership in a large organization, preferably within the automotive industry.
• Excellent skills in the Office suite and the ability to produce neat, professional output.
• Fluent Swedish and English in both speech and writing.

What do we offer?

• A prestigious role with a well-known and respected player in the automotive industry.
• A varied and responsible assignment where no two days are alike.
• The opportunity to build valuable experience in an international environment.
• The security of being employed by Poolia with a dedicated consultant manager by your side.

We look forward to hearing from you! Selection is ongoing, so apply today!