About the role

The position is shared, and you will work with both Ljungbyholm School and Södermöre School. The schools are located in the town of Ljungbyholm, just south of Kalmar. In Ljungbyholm, students can complete their entire schooling, as Ljungbyholm School is a preschool class to grade 6 school with an associated leisure-time center, and Södermöre School is a grades 7-9 school. Our facilities also include a youth club and a library.

The schools' administrative offices are located in the same building, and the schools collaborate closely through shared staff and shared premises.

1 position(s).

Responsibilities

We are now looking for a school secretary who thrives with varied administrative tasks and has good social competence. The main duties include assisting the principal in qualified administrative work, which involves preparing decision materials and presenting them to the principal, personnel and student administration within the school and leisure-time center, as well as tasks related to economy and continuous budget work. The position also includes responsibility for recruiting substitutes, as well as diary registration and archiving.

The school secretary has an important service function in the operations, helping students, guardians, and staff with various administrative matters. This also includes updating documents, distributing statistics, reception duties, minute-taking in various meetings, and other occasional tasks that arise during the school year.

Qualifications

We are looking for you whose personality is characterized by a service-oriented attitude combined with efficiency and precision. You have a good manner of dealing with people and are sensitive to your surroundings. You take responsibility and drive your work forward, planning and prioritizing your work in an efficient manner. In high-pressure situations, you are calm, stable, maintain a realistic perspective, and can quickly switch between different tasks. You have an interest in learning new tasks and enjoy working well with others.

We are looking for you who have a university degree with a focus on administration, economy, or personnel. You have previous experience working with similar administrative tasks, and it is an advantage if you have worked as a school secretary. You have the ability to learn new digital systems and see Excel and other Office programs as natural tools. It is an advantage if you have worked in systems such as Edlevo, Unikum, Stratsys, and Public 360. The position also requires that you have good ability to express yourself well in Swedish, both orally and in writing.

Great importance will be attached to your personal competencies.

Employment Terms

Salary: Monthly salary.
Employment type: Permanent employment.
Duration: Permanent.
Working hours: Daytime.

Kalmar Municipality checks identity and work permits before anyone is employed. This means that you who apply for a job with us need to show identification. If relevant, you may also need to show your residence and work permit.

As a permanent employee in Kalmar Municipality, you will be assigned to your workplace for wartime service and are expected to contribute with your work during heightened readiness.

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