Vacant job

Let's Paint is growing and we are now looking for a central key person who wants to work closely with the CEO and help drive a company in development.

This is a CEO-near Operations role where you keep the daily flows together, create structure, and ensure that the business runs smoothly – with pace, quality, and service in focus.

You are often the first point of contact for:

• painters
• suppliers
• internal questions
• simple customer dialogues

You receive customers at the office, handle ongoing administration, financial documentation, purchases, and ensure that the office and organization feel professional, pleasant, and well-organized.

In short: you are the hub of the network – with judgment, integrity, and a high sense of service.

What you do in the role

CEO-near support & coordination

• Relieves the CEO in operational daily work
• Filters and catches questions from painters and the internal team
• Handles parts of the CEO's email inbox according to clear guidelines
• Follows up on cases so nothing is forgotten
• Participates in meetings when needed and takes minutes

Economy & administration

• Collects and structures receipts, documentation, and expense reports
• Ongoing dialogue with the accounting firm (Aspia)
• Supports in simpler economic tasks according to the CEO's priorities

Structure, ISO & quality

• Operational responsibility for ISO work in the existing structure
• Keeps order with documents, versions, and routines
• Works with processes, checklists, and documentation
• Updates our internal system for painters
• Ensures that Let's Paint has order & clarity in quality work

Office, service & culture

• Responsible for the office being clean, pleasant, and welcoming
• Weekly office cleaning (vacuuming, trash, toilet, dishwasher, etc.)
• Handles purchases (consumables, coffee, materials, kiosk, etc.)

Plans and coordinates:

• training
• team activities & social events
• internal information
• Helps put together KMA folders for projects

Purchases & practical tasks

• Makes purchases in-store or online according to purchasing routines
• Handles matters such as mail, pickups, returns, and practical logistics

Communication & interaction

• Communicates warmly, clearly, and professionally
• Represents the CEO in simpler dialogues
• Ensures quick answers and a good experience for everyone contacting Let's Paint
• Ensures that internal communication really gets through and is understood

You:

• like pace and responsibility
• think a step ahead and like structure
• have a high sense of service and energy
• are solution-oriented and unpretentious
• thrive in a broad role where no day looks the same
• have order and structure as a superpower
• Like posting clips and being active on social media

Requirements

• Driver's license B
• Very good Swedish in speech and writing
• Good computer skills and digital understanding
• High integrity and good judgment
• Handle many parallel tasks
• Positive, cooperative, and confident

Meritorious

• Similar coordinating / service-oriented role
• Experience with financial documentation
• ISO, quality, or document control
• Construction, crafts, or service industry
• Social media

The purpose of the role

To be a CEO-near key person that makes it possible for the company to grow sustainably, maintain high quality, and give both customers and the team a really good experience – every day.