Vacant job

We are looking for a consultant for the role of Agenda Manager, responsible for providing operational, administrative, and proactive planning support to the business leadership and the business unit.

The assignment aims to create structure, quality, and foresight in meetings, decision-making processes, and workshops. The role also involves leading business planning together with the responsible manager and following up on the business plan. This function is central to ensuring that the right issues are handled at the right time and that meetings and activities are well-prepared, efficient, and follow-up capable.

We are looking for a structured and driven person with strong administrative skills, strategic understanding, and the ability to work independently.

Main Responsibilities

• Plan, structure, and coordinate agendas for meetings at the management and department levels

• Ensure that meetings are well-prepared with the right materials, participants, and clear objectives

• Support the responsible manager in prioritization, planning, follow-up, and coordination of activities

• Follow up on decisions and actions and ensure documentation

• Create presentation materials and decision support documents

• Assist in the planning and execution of workshops, conferences, and other events

• Coordinate internal and external contacts related to meetings and activities

• Contribute to the development of efficient working methods for meeting structure and planning

Competency Requirements (Must-haves)

• Strong administrative skills and experience working in a structured manner

• Very good knowledge of Microsoft Office (Outlook, PowerPoint, Word, Excel)

• Experience with meeting planning, calendar management, and coordination of multiple parallel activities

• Excellent communication skills in Swedish, both verbal and written

• Ability to work independently, take initiative, and drive work towards goals

Desirable Experience (Nice-to-haves)

• Experience working closely with a manager or management group

• Experience with large meetings and creation of associated materials

• Experience from a consultancy role or similar supporting function in a knowledge-intensive organization

• Basic understanding of decision-making processes in large organizations

Personal Attributes

• Structured and detail-oriented

• Driven, service-oriented, and solution-focused

• Strategic understanding

• Good teamwork skills and confident in interacting with different roles and levels

• Flexible and capable of handling multiple tasks in parallel

• Professional and non-hierarchical

Security clearance is required before the assignment begins.

Start and Application:

Start Date: May

Assignment Length: Until the end of the year, with possibility of extension

Application Deadline: ASAP

Location: Stockholm

Contact Person: 0790 062 711

Selection and interviews are conducted on an ongoing basis!

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus lies within Finance, Administration, HR, Marketing, and IT, but we also possess the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies that want to stay ahead in their recruitment efforts.