About the Position

As a Registrar/Document Controller, you will play a crucial role in managing the authority's cases and documents, as well as handling registration inquiries. As a Registrar, you will receive incoming documents through various channels, such as email and physical mail, which will then need to be registered. Upon request, the registrar will also provide certain types of registered documents.

You will be part of a team with other registrars/document controllers, working together according to a schedule. The registration department is part of the Unit for Information Management and Security. Within the unit, we work cross-functionally, and you will contribute your expertise to this work. The unit is responsible for functions such as archiving, information security, and internal preparedness work.

Other Common Tasks:

Quality assure registered cases in the central registry and prepare completed registered cases for archiving.
Support in registration and document management.
Handle inquiries from the public via email and phone and coordinate certain types of authority-wide cases.

Assignment Period and Scope

The position of Registrar/Document Controller is a full-time consultancy assignment starting as soon as possible. The assignment is expected to last for 3-4 months and will be carried out at the authority's office in Solna.

Requirements for the Position:

Certified registrar, registrar training at the university level or equivalent education. Alternatively, high school or equivalent education and one (1) year of work experience as a registrar.
Good knowledge of MS Office or equivalent.
Experience working with document and case management systems (e.g., Public360, W3D3, Platina, etc.).
Familiarity with laws and regulations governing public operations and the responsibilities of registrars.
Ability to communicate fluently in Swedish, both orally and in writing.

In order for us to proceed with your application, you must clearly state in your CV that all of the above requirements are met. Indicate which assignment(s) demonstrate the requested experience. Time periods should be specified in year and month YY-MM.

Meritorious for the Position:

University education in archival science or registration.
Experience with the registration systems Platina and/or Public 360.
Current experience as a registrar, document controller, or another role with qualified administrative tasks.
Current experience from working in the public sector.
Good ability to practically use various IT support and applications used in the organization.

About You

We are looking for a confident and communicative person with the ability to convey information clearly and pedagogically. You have excellent collaboration skills and thrive in a role with many internal and external contacts. You are responsive to the needs of the organization and have a strong sense of service. Furthermore, you work carefully and structured, with a good ability to prioritize even in periods of high tempo. We value that you are self-driven, responsible, and have a good overview while contributing to solutions when challenges arise.

To ensure a competence-based recruitment process, psychological tests may occur. We will place great emphasis on personal suitability, and selection will be ongoing. The last application date is 2026-03-31.

Contact Information

If you have questions about the position or the recruitment process, please feel free to contact the responsible recruiter: Anki Arnquist via Adecco's switchboard at 010 – 173 73 00 or email: [email protected] (mailto:[email protected]).

If you have questions regarding registration, please contact support at [email protected] (mailto:[email protected]).

We look forward to receiving your application!