Vacant job

Description

Do you want to be a key person in our purchasing organization and contribute to more efficient and sustainable procurement?

We are now looking for a meticulous and solution-oriented purchasing administrator who wants to make a difference.

You will play an important role in creating conditions for good economic management and sustainability, as well as ensuring effective and equitable support to the management's leaders and operations.

The Department for Support for Persons with Disabilities has centralized its purchasing organization, providing us with a strong foundation to carry out cost-effective and environmentally conscious purchases that support both the city's and the department's goals.

The finance department consists of six units: purchasing and procurement, finance, property, and three administrative units. We have a close and well-functioning collaboration between the units and strive to provide professional and uniform support across the entire department. The purchasing and procurement unit consists of 3 procurement officers, 15 purchasing administrators, 1 contract controller, and 2 administrators & 1 accounting economist for accounts payable.

As a purchasing administrator in the purchasing and procurement unit, you will be a key person in the daily handling of purchases and related administrative tasks. The work also involves close collaboration with the department's procurement officers.

What you will do:

• Work in the purchasing and procurement system Proceedo and ensure that purchases and orders comply with our internal guidelines and adhere to the Public Procurement Act.
• Handle various types of orders in Proceedo and direct procurements.
• Ensure that purchases are efficient and transparent.
• Be responsible for fast and accurate invoice processing.
• Provide support and advice on purchasing issues and create smooth flows for the purchasing organization.
• Play an active role in following up and ensuring that suppliers meet the set conditions.
• Participate in the development work regarding work processes for purchasing and procurement in the department.
• Actively work with environmental and sustainability issues in line with the political goals set by the City of Gothenburg.

As we have a shared responsibility for the tasks within the unit, the tasks may change over time, and there may be additional and non-ordinary tasks during certain periods. Therefore, it is required that you are flexible and cooperative.

Qualifications

We are looking for someone who has completed secondary or post-secondary education with a focus on administration or economics. Alternatively, education and experience that the employer deems equivalent. It is advantageous if you have post-secondary education related to public administration and/or procurement.

You need to have experience in administrative work within public administration/authorities. It is a plus if you have also worked with purchasing and procurement within public administration. You should have good computer skills, good experience with IT operational systems, and have worked with the Office suite and Microsoft Excel. It is advantageous if you have documented experience working in the operational system Proceedo. It is important that you have a good ability to express yourself in Swedish, both orally and in writing.

It is beneficial if you understand that in the purchasing area, compliance with the Public Procurement Act must be ensured.

You convey information and ideas clearly both verbally and in writing. You ensure that your message gets across. You adapt your communication to the recipient, target group, and situation. You are meticulous, focused, and care about details. You ensure that the work is done correctly. You check and follow up on your work to ensure that it maintains high quality. You plan, organize, and prioritize your work effectively. You ensure that the work is completed on time and follow up on the results. You are attentive in your approach. You are positive, find solutions, and want to help. You understand what those we serve need and ensure their satisfaction. You have the courage and ability to make your own decisions within the framework of your assignment without relying on others. You take responsibility for your tasks and drive the work forward.

Other

What we offer:

• A meaningful role where you contribute to streamlining public procurement and support sustainable management.
• A stimulating work environment with a dedicated team and a good work culture.
• Collegial support and the opportunity to grow in the role.
• Clear processes and guidelines that make your work efficient and meaningful, as well as the opportunity to influence and develop new processes.
• Flexible working hours and the possibility to work from home part of the time.

If this sounds like a role for you, you are warmly welcome to apply!

The City of Gothenburg actively works to promote equal rights and opportunities and to counteract discrimination. We care about our employees' health and offer, among other things, wellness grants, discounted gym memberships, and bicycle benefits. We have smoke-free working hours.

We only accept applications via our recruitment system in accordance with GDPR. If you have protected personal information, you should NOT apply via the system but contact the responsible recruiting manager for handling your application.

Appointment is subject to the condition that the position does not need to be utilized in the department or the city's restructuring work.

To those representing staffing and recruitment companies: In preparation for this recruitment, we have made a decision regarding recruitment channels and therefore kindly decline further offers of competence mediation, advertising, and recruitment assistance.

About us

We are all different. We are also alike and have the same right to a safe home, meaningful employment, and to feel valuable. With the right conditions, we can grow, develop, and participate in society on our own terms.

Within the Department for Support for Persons with Disabilities, we provide support, service, and care to children and adults with disabilities and create opportunities for them to live a good and independent life, like everyone else.

With 6,200 dedicated employees, we are Sweden's largest support department for persons with disabilities. We work, among other things, within housing with special services, daily activities, housing support, personal support, and short-term care for children.

Do you want to contribute to a more inclusive society? Welcome to us!

You are Gothenburg