Migration Assistant to the Document Verification Unit in Sundbyberg

At the Swedish Migration Agency, we are about 6,000 people working on one of the major societal issues of our time, dealing with tasks that affect people's lives and futures. Our work is truly important!

We are looking for a migration assistant for the Document Verification Unit in Sundbyberg.

We offer an environment characterized by interaction with people and varied tasks.

We offer a job that is truly important

There is a lot happening in our world, and many people are seeking to come to Sweden. Therefore, we need to strengthen our operations with more employees who can assist in the areas of the agency where the need is currently greatest. Our operations are extensive, and over time, there may be a need for your skills in other case categories as well; the development opportunities are many. Regardless of where in the agency you will work, you will play a significant role in contributing to the implementation of our important societal mission. Your job with us is truly important.

What does the Document Verification Unit do?

The Document Verification Unit performs qualified authenticity assessments of documents and prepares expert statements in accordance with the EU's established competency requirements for a legally secure analysis of documents. The unit also serves as a support function for the agency nationally and internationally regarding document-related issues. The Document Verification Unit has an educational responsibility within the agency concerning document review at the regional level.

What does a migration assistant do in the Document Verification Unit?

As a migration assistant, you will register and manage documents and cases in document and case management systems. You will handle mail and archive documents, as the unit is a central function working nationally and supporting other operations. Additionally, you will work with administrative tasks related to the submission of documents, reviewing various documents, and entering statistics into our case management systems.

The role of a migration assistant means that you will encounter different types of questions daily. This, in turn, allows you to quickly acquire knowledge that is often very valuable for your continued career within the Migration Agency. If you thrive in an administratively oriented role where both the volume and quality of your output are of great importance, this is the role for you.

Who are you?

We are looking for someone with an unpretentious and flexible approach. You are structured and can independently plan, prioritize, and organize your work effectively towards set goals and deadlines. You are service-oriented and accommodating in your interactions with colleagues, applicants, and other stakeholders. Furthermore, you have good collaboration skills, are attentive, and resolve conflicts constructively. You communicate clearly and ensure that messages are conveyed and that expectations are clear for all parties involved.

In our work as civil servants, there are also high demands for judgment and a strong awareness of security and confidentiality.

Requirements for applicants

• High school education or other education deemed equivalent by the employer
• Experience in administrative work within public service
• Experience in roles requiring good service
• Good communication skills and express yourself well in spoken and written Swedish
• Good knowledge of the Office suite, especially Excel.

It is advantageous if you have

• Academic education of at least 120 credits in behavioral science, social science, or legal studies
• Experience in similar tasks at a government agency
• Experience in archive management.

Information

Employment type: Special fixed-term employment, for a maximum of one year.

Working hours: Office hours, no possibility for remote work

Location: Sundbyberg

Start date: As soon as possible by agreement

Employment benefits: Read about our employment benefits here (https://www.migrationsverket.se/Om-Migrationsverket/Jobba-hos-oss/Vart-uppdrag-och-arbete.html).

Application

Welcome with your application documents by February 7, 2025. We accept your application via our recruitment system.

About the recruitment process

It is important for us to utilize all skills in the labor market. Therefore, we welcome all applicants and strive for a balanced gender distribution and diversity. As a government agency, we recruit based on merit and competence. You can read more about what this means at this link (https://www.arbetsgivarverket.se/jobba-statligt/fragor-och-svar/Hur-ser-rekryteringsprocessen-ut-for-statliga-jobb/).

We use selection questions during the application process. Please answer them as thoroughly as you can, as your responses are significant for whether you qualify to proceed in the recruitment process. In some recruitments, we also use tests to assess how well your skills match the position you are applying for. During a potential interview, you may also be asked questions related to security.

If you wish to contact union representatives, you can find contact information for Saco-S, Seko, and ST at the bottom of the page Job Openings and Interest Registration (https://www.migrationsverket.se/Om-Migrationsverket/Jobba-hos-oss/Lediga-jobb-och-intresseanmalan.html) on migrationsverket.se.

To work at the Swedish Migration Agency, you must have the right to reside and work in Sweden based on one of the following grounds: Swedish citizenship (requirement for certain positions), Nordic citizenship, EU citizenship, or permanent residence permit.

If you have protected personal information or any other information you consider sensitive, please contact [email protected] (mailto:[email protected]) before submitting your application, and we will tell you more about our security procedures.

Read more about personal data here. (https://www.migrationsverket.se/Om-Migrationsverket/Vart-uppdrag/Personuppgifter.html)

Recruitment at the Swedish Migration Agency is conducted entirely by us or by our contracted suppliers. Therefore, we ask not to receive phone calls and emails from recruitment companies and ad sellers.