Vacant job

We are now looking for a Document Control Administrator for a comprehensive and socially important project within BECCS. Here you will play a central role in ensuring structure, quality, and traceability in the project's document management.

This is a full-time position located at Campus – Jägmästargatan 2, Stockholm.

About the assignment

As a Document Control Administrator, you will be responsible for ensuring that all project documentation is managed according to established routines and requirements. You will ensure that documents are correctly registered, version-controlled, archived, and easily accessible to relevant stakeholders.

You will report to the Document Control Lead and work closely with functions such as Engineering, Information Coordination, and other work packages within the project.

The role involves participation in cross-functional forums such as:

• Monthly Town Halls
• Digitalization meetings every other week
• Ad hoc and internal functional meetings

Job Responsibilities

In this role, you will among other things:

• Manage and maintain project documentation according to document control routines
• Ensure correct storage, archiving, and access to technical and administrative documents
• Be responsible for version control and ensure that the correct versions are available
• Update and maintain document registers and databases
• Coordinate document flows for submission, review, and approval
• Assist in the preparation of reports, audits, and status updates
• Develop and implement project-specific procedures for document control
• Structure and classify documents for optimal traceability
• Act as a contact person for document-related issues
• Provide documents from archives as needed
• Support the Document Control Lead in technical documentation matters

Requirements

Experience & Competence

• At least 2 years of experience in document control, preferably within construction, civil engineering, or engineering projects
• Very good understanding of document control principles and best practices
• Good knowledge of project documentation requirements and dependencies
• Experience with EDMS and CDE systems such as Aconex or similar
• Understanding of project management methodology and tools
• Very good system skills within document management tools
• Ability to manage large volumes of documents in a structured and efficient manner

Education

• Higher vocational education or bachelor's degree in Information Management, Administration, or a similar field

Language

• Very good knowledge of Swedish and English, both spoken and written

Personal Qualities

We are looking for someone who is:

• Exceptionally meticulous and structured
• Proactive and improvement-oriented
• Comfortable working under time pressure
• Analytical with strong problem-solving skills
• Skilled at prioritizing and creating order in complex environments
• Communicative and professional in dialogue with various stakeholders
• Thrives in a dynamic and rapidly changing project environment

Assignment Information

• Start: As soon as possible by agreement
• Scope: Full-time
• Deadline for applications: 2026-03-13
• Location: Stockholm

A completed requirement matrix should be attached with the application.

About Soros Consulting

Soros Consulting is a specialist company in consulting and recruitment solutions. We match qualified specialists and leaders with organizations where competence, drive, and personality make a real difference. We work closely with both clients and candidates and ensure a professional, transparent, and qualitative process from the first contact to the signed agreement.

Don't hesitate to submit your application today!