Sector Administrator for Property Sector

Do you enjoy keeping things organized, creating structure, and being the go-to person when needed? Being the connecting link? Then you could be our new sector administrator!

About the Organization

The Property Sector is one of five sectors within Technical Management in Östersund Municipality. The municipality has over 5000 employees who all work to provide good community service to the residents of Östersund.

Technical management delivers services in areas such as water, sewage, properties, waste management, streets, and parks. Approximately 650 people work here in total.

The Property Sector is responsible for the municipality's property portfolio of 500,000 square meters and has over 70 employees. The sector consists of a smaller staff and four units - Property Management, Property Operations 1, Property Operations 2, and Property Technology.

This position is located in the Property Management unit. The unit handles administration related to properties, premises, and invoices for inspections as well as housing adaptations. It also facilitates housing on behalf of other administrations.

Your New Job

As a sector administrator within the Property Sector, you will be a service function for the entire sector. The role means that you will have both clear tasks and the opportunity to shape the work together with us.

Common Tasks

• Manage invoices (pre-accounting, delegation, internal and external handling, payments).
• Maintain records and assist colleagues with record-keeping.
• Keep routines updated.
• Support with accounting.
• Be responsible for mail handling (letters and emails).
• Handle incoming cases.
• Administer the intranet.
• Act as secretary for larger projects and write minutes.

Your Competence

Requirements

• Good knowledge of Swedish, both spoken and written.
• Very good knowledge of the Office suite.
• Experience with administrative tasks similar to those described above.
• Work on-site at the office in Östersund.

Meritorious

• Experience working in a politically governed organization.
• Experience with systems such as Proceedo, Ciceron, Momentum, Visma.
• Experience with record-keeping.
• Experience from the property sector.

We Are Looking For You

You are a very good administrator who likes order and tidiness, finds it easy to ask for help, and does not lose your footing under stress.

You are structured and self-driven as an administrator who plans, organizes, and drives work forward effectively.

You are meticulous and quality-conscious, but creative enough to find solutions when needed.

You easily understand financial documents.

As a person, you are secure, stable, and service-oriented - you collaborate well with others.

With us, you will have a central role in the organization.

The employment is a permanent position at 100% and located in Östersund.

A Message from Your Future Manager

We look forward to welcoming a new colleague who shares our commitment and desire to develop work methods and job satisfaction. We are proud of our mission and happy for the community we have in the team.

How the Recruitment Process Works

Interviews may take place continuously. We ask that you attach your CV and cover letter to your application. Grades/certificates do not need to be sent with your application. We will ask you to provide them if it becomes relevant for an interview.

Östersund Municipality has considered the choice of advertising channels before advertising and therefore requests no calls from recruitment firms and ad sellers.

What Do We Offer?

Östersund Municipality offers you benefits such as paid vacation from the first year of employment, vacation exchange, wellness grants, or wellness hours. Through our benefits portal, you can access independent pension advice and a variety of discounts and offers. You can also receive quick and professional support from various specialists, such as psychologists, lawyers, and economists, through the Personal Support service. You can read more about our benefits on our website: link (https://www.ostersund.se/naringsliv-och-arbete/jobba-hos-oss/sa-har-jobbar-vi/lon-och-formaner.html).

About Technical Management

Be part of building important community functions for both our citizens and the municipality's operations. Our work is very broad. We deal with everything from park maintenance, waste management, recycling, and property maintenance to snow removal, land and construction work, water purification, meal preparation, cleaning, and waste management.