Vacant job

Are you an experienced registrar with in-depth knowledge of record-keeping within government operations? At Jefferson Wells, we are currently seeking a registrar for a consulting assignment with one of our clients located in Solna or Östersund. In this role, you will work broadly with record-keeping, mail handling, archiving, and case management - perfect for you who thrive in a structured environment where order, accuracy, and service are at the center. Welcome with your application!

Location: Solna or Östersund Start: April 1, 2026 Assignment length: September 30, 2026, with the possibility of a 5-month extension Employment: Consulting position via Jefferson Wells Scope: Full-time 40 hours/week, 100% on-site with the client

About the job as a registrar

As a registrar, you will be part of a registry responsible for record-keeping and handling the authority's incoming and outgoing information. You will work with daily document and case management, ensure correct and legally secure registration, and assist the organization with questions related to the principle of public access. The role requires a good understanding of regulations within government operations, the ability to work meticulously, and a high sense of service.

Your main tasks include:

• Daily mail opening, record-keeping, registration, and dispatching
• Monitoring the official email inbox
• File creation and archiving of recorded documents and cases
• Contacts with employees and the public regarding documents and cases according to the principle of public access
• Providing information about ongoing and concluded cases
• Generating statistics on ongoing and concluded cases

The person we are looking for

We are looking for someone with extensive experience working as a registrar within a government authority and who thrives in a role where structure, accuracy, and regulations are central. You work independently, are responsible, and easily collaborate with different parts of the organization. To succeed in this role, you need to manage multiple tasks simultaneously while maintaining high quality and good service.

For this assignment, the following qualifications are required:

• Extensive experience as a registrar in a government authority
• Very good knowledge of record-keeping and regulations within government operations
• Certified registrar, registrar training at the university level or equivalent education. Alternatively: high school education and at least 1 year of work experience as a registrar
• Good knowledge of MS Office or equivalent systems
• Knowledge of document and case management systems, such as Public360, W3D3, Platina, or similar
• Familiarity with laws and regulations governing public operations and the registrar's responsibilities
• Very good ability to communicate in Swedish, both spoken and written
• Ability to provide references from a government authority where you have worked for at least 6 months as a registrar in the last 3 years

Personal qualities

To thrive and succeed in the assignment, we see that you are a person who takes great responsibility and works meticulously even when the pace is high. You have a natural holistic perspective and understand how the registry's work affects the authority's operations as a whole. At the same time, you easily collaborate and create good relationships with both colleagues and the public, always with a professional and respectful approach. The role suits you if you appreciate order, structure, and want to contribute to a legally secure and efficient document management.

About Jefferson Wells

Jefferson Wells is a consulting and recruitment company specializing in the supply of managers and specialists. Jefferson Wells' unique expertise and industry experience enable us to help organizations grow and offer long-term career development for our candidates. Jefferson Wells operates in about 50 locations in Sweden and in more than 50 countries worldwide and is part of ManpowerGroup. With our extensive network, we can offer a multitude of exciting job opportunities. We match your skills and career goals with some of Sweden's most attractive organizations and brands, so you can achieve your career goals.

Application

Warm welcome with your application by registering your CV. Please note that we do not accept applications via email. Selection is ongoing.