Manager Support for VO Umeå

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, detention centers, and client transportation.

The Umeå operational area includes the closed prison Umeå, the open prison Sörbyn, and the detention center Umeå. We are undergoing significant capacity expansion, and there is a lot happening in the operational area both in terms of renovations and new constructions. The largest professional group is prison officers, but we also employ healthcare professionals, administrative staff, educators, production leaders, and more. At the Sörbyn prison, inmates are engaged in labor market training, learning centers, various treatment programs, or work in the kitchen, carpentry, crop cultivation, textiles, etc. The Sörbyn prison is an agricultural facility with grain cultivation and animal husbandry. At the Umeå prison, inmates are engaged in wood/industry, kitchen, learning centers, and treatment programs. The Umeå prison and detention center are about a 10-minute walk from the nearest bus stop, and the Sörbyn prison is only accessible by car. Staff parking is available at all units.

We are now looking for manager support, temporary position for VO Umeå. Are you a structured, self-driven, and attentive partner who, with high integrity, curiosity, and an advisory approach, strengthens the managers in a role that evolves over time? Welcome with your application!

JOB RESPONSIBILITIES

Within VO Umeå, there will be three manager support roles with different focuses. We are now looking for an engaged and service-oriented manager support with a focus on personnel administration. You are an important support for our managers in both daily processes and more long-term personnel issues. The role suits you if you are innovative, enjoy order, precision, and providing high-quality service.

As manager support, you will act as the local contact person for the recruitment and staffing unit. You are the link between managers, staffing, and recruitment and contribute to creating a coordinated process. Together with the management teams, you will work on developing a strategic plan for the operational recruitment needs and long-term competence supply. The role also includes analyzing and mapping training needs and proposing measures that ensure employees receive the right competence development. You will also support the planning and implementation of staffing strategic initiatives to ensure sustainable and qualitative staffing over time.

In this position, you will assist managers by establishing employment contracts and managing changes in employment. You will also be responsible for establishing and managing personnel records and administering permissions related to employment and card administration. Furthermore, you will be responsible for registering employees for training and coordinating activities within the agency's attraction mission.

You will participate and support in staffing planning, assist in adjusting PPA schedules, and handle other HR administrative tasks that arise in the operation.

QUALIFICATIONS

To thrive in the role of manager support, we see that you have good collaboration skills and find it easy to establish new contacts. You will support the managers in an advisory manner and provide them with the knowledge they need to perform their work. We see that you are curious and willing to share your own knowledge. Since the position will change over time, you need to be self-driven, proactive, and adaptable to changes. You will be responsible for maintaining order in folders related to larger forums, so it is important that you can work in a structured manner. As manager support, you will assist managers in various contexts, which also requires you to have high integrity and a good ability to listen to the manager's needs for support. It is important for us that you share the Swedish Prison and Probation Service's fundamental values of a humane view of humanity, respect for the individual, and belief in the individual's will and ability to develop. We place great emphasis on personal suitability.

We are looking for someone who has:

• A university degree in human resources or equivalent education combined with relevant experience
• Experience in a coordinating role that involves driving, leading, and maintaining processes with multiple stakeholders
• Good Swedish language skills in both spoken and written form
• Good experience working in various types of system support (e.g., personnel, payroll, or decision support systems)

It is also meritorious if you have:

• Experience in a similar role in public operations
• Experience working with competence supply processes (recruitment, training, short-term staffing)
• Experience in personnel administration
• Experience in supporting managers

OTHER

The Swedish Prison and Probation Service has chosen to remove the personal letter and replace it with selection questions relevant to the position. The answers to the selection questions and CV will form the basis for whether you are qualified to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and you must comply with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service.

Some positions are placed in security class, and a security review with a background check will be conducted before a hiring decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about the security review at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click on the application link in the advertisement. Questions about how to apply and upload your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person indicated in the advertisement.

We kindly but firmly decline direct contact with staffing and recruitment companies as well as sellers of recruitment ads. The Swedish Prison and Probation Service has contracted agreements.