Ref: 20260352

Job Responsibilities

We at the School Placement Unit need to expand our teams due to the implementation of new systems and the development of our processes, considering the needs we see in the organization. Therefore, we ask you, do you want a key role where your expertise makes a difference for thousands of students every day? Then you are the one we are looking for at the School Placement Unit!

As a planning secretary with us, you will be an important link between guardians, schools, the administration's departments, and other administrations within Malmö City. Here you will combine legally secure authority exercise with service to the citizen in a mission characterized by variation and responsibility.

With us, you will work within our areas of school placement, school transportation, and school obligation where you will process, manage, administer, and make decisions on cases. If necessary, you will also represent the board in administrative court. You are a reliable support for the administration's schools and guide citizens primarily via email and phone with a professional approach. You contribute to our improvement work by analyzing data, investigating, and translating insights into concrete actions that make our operations even better.

Qualifications

We are looking for someone with an academic degree in social sciences or another degree that the employer assesses as equivalent. It is a requirement that you have two years of previous work in public administration, including authority exercise and decision-making. You also need to have a good ability and experience in familiarizing yourself with new systems. It is beneficial if you have good knowledge of Excel or Excel-based systems.

Since the position involves many points of contact in both speech and writing, it is required that your Swedish is good. As a person, you need to be collaborative and able to independently plan and organize your work. You have an easy time being structured and thrive in a service-oriented work style. To enjoy and succeed in the role, it is also important that you have a flexible attitude and the ability to prioritize your tasks.

We look forward to your application!

About the Workplace

The Quality and Authority Department is one of four overarching support functions in the primary school administration. The department's mission is to create conditions for equity, legal security, and good goal achievement for students by providing qualified support and advice to schools, management, and the primary school board. By producing materials for decision-making and analysis and identifying development opportunities, the Quality and Authority Department assists the principal in achieving both national and municipal goals. The purpose of our joint work is to contribute to creating the best school for every student. The department consists of three units: the communications unit, the quality and investigation unit, and the school placement unit.

The primary school administration – the city's largest administration with about 80 schools, 6500 employees, and 36000 students offers a workplace for everyone. Here we want to grow, develop, and challenge ourselves in our learning together – every day. We ensure that everyone has a good working environment and invest in leadership. Together, we all work for the best school for every student!

The operations of Malmö City are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we develop an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here malmo.se/jobb (https://malmo.se/jobb)

Job Information

Employment form: Three permanent positions and one temporary position until December
Scope: Full-time
Number of positions: 4
Start date: By agreement

Other

Please note that we in Malmö City have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

According to the Education Act, a presentation of an extract from the police's criminal record is required for employment in preschool, school, and school-age childcare. The form to order the extract can be found at: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

Malmö City strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to our ability to meet the needs of Malmö residents.

To submit your application, click on apply below. If you have any questions regarding the position, please contact the contact persons in the advertisement. Your application documents are public documents and are handled according to the principle of public access. If you have a decision on protected personal data, we ask you to contact the contact person in the advertisement for an alternative application path.