Vacant job

Ref: 20260377

Job Responsibilities

We are looking for an assistant to the newly established section of the Office, which is part of the Support and Development department within the Primary School Administration. The section consists of administrators and development secretaries who together are responsible for the department's administrative processes.

Your job responsibilities will include:

• administration of the department's decided processes and governing documents
• coordination of state grants
• handling incoming cases, which involves receiving, distributing, and responding to cases
• personnel and financial administration
• NTA administration
• operational responsibility for various decided processes in the administration

Qualifications

Requirements:

• Completed upper secondary education with an administrative focus or other education that the employer assesses as equivalent.
• At least two years of experience in administrative work or other experience that the employer assesses as relevant for the position.
• Familiarity with IT and a good ability to quickly understand new systems.
• Good knowledge of Swedish in both spoken and written form.

Meritorious:

• Experience working in administrative systems.
• Experience with our most common IT systems, such as Hrutan, Medvind, Platina, or Raindance/Ekot.

We are looking for someone who is self-driven and takes responsibility for their tasks. You are meticulous, structured, and aware of goals and quality requirements. You are service-oriented, attentive, and have good collaboration skills. You are flexible and can plan, prioritize, and adapt your work when circumstances change.

About the Workplace

The section consists of administrators and development secretaries who together are responsible for planning, coordinating, and developing the department's administrative processes. The Office has a central and supportive function towards other parts of the administration and works to ensure effective, legally secure, and quality-assured administrative flows. In the role of assistant, you contribute to creating structure, continuity, and good service in the daily administrative work.

The Primary School Administration – the city's largest administration with about 80 schools, 6300 employees, and 36000 students offers a workplace for everyone. Here we want to grow, develop, and challenge ourselves in our learning together – every day. We ensure that everyone has a good working environment and invest in leadership. Together, we all work for each student's best school!

The operations of Malmö City are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here malmo.se/jobb (https://malmo.se/jobb)

Job Information

Employment type: Permanent
Scope: Full-time
Number of positions: 1
Start date: By agreement

Other

Please note that we in Malmö City have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

According to the Education Act, a certificate from the police's criminal record is required when employed in preschool, school, and school-age childcare. The form to order the extract can be found at: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

Malmö City strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer fulfilling the needs of Malmö residents.

To submit your application, click on apply below. If you have any questions regarding the position, please contact the contact persons in the advertisement. Your application documents are public documents and are handled according to the principle of public access. If you have a decision on protected personal data, we ask you to contact the advertisement's contact person for an alternative application route.