Vacant job

Ref: 20260310

Are you structured, responsible, and thrive in a politically governed organization?

As a committee secretary, you play a crucial role in supporting the work of the labor market and social committee. With us, you have the opportunity to combine administrative precision with development work in a dynamic environment. Together with engaged colleagues, you contribute to creating a positive change for the residents of Malmö.

Responsibilities

As a committee secretary, you have the overall responsibility for leading and coordinating the committee process for one of the three authority committees of the labor market and social committee.

Your main responsibilities include:

• Preparing invitations and taking minutes at meetings.
• Compiling and quality reviewing decision-making documents.
• Planning, organizing, and following up on the committee's meetings and decisions.
• Driving and contributing to improvements in processes and routines related to the committee process.

You serve as an important support for caseworkers and managers in their preparation work for committee decisions.

In this role, you work in a politically governed organization, which means close collaboration with both elected officials and civil servants. You are also responsible for ensuring that the political process adheres to the Local Government Act and other relevant laws and governing documents.

Qualifications

We are looking for someone with a university degree in political science, public administration, or another education that the employer deems equivalent.

It is an advantage if you have:

• Experience working in a politically governed organization
• Experience in committee administration.
• Good knowledge of municipal and administrative law
• Experience working in digital case and document management systems, preferably Platina.

As a committee secretary, it is important that you are responsible, structured, and meticulous. You have the ability to quickly adapt your work style to new conditions. In this role, you are expected to plan and execute tasks independently and have an excellent ability to express yourself clearly and understandably in Swedish, both verbally and in writing.

We are looking for a service-oriented and solution-focused person with an unpretentious attitude and good ability to collaborate with others.

About the workplace

You will be part of a close-knit team of secretaries responsible for the labor market and social committee, its four committees, and the guardianship committee.

You will belong to the committee unit, which is one of four units within the department for sustainability, quality, and committees. Currently, there are 18 employees in the unit who together are responsible for the administration of the committee, information management, and legal advice. The department is part of the staff and one of ten departments within the labor market and social administration.

The City of Malmö's operations are organized into 14 administrations with a common mission: to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live and work in. Differences, life experiences, and talents make Malmö a smart city in the heart of Europe. Here lies the world's knowledge.

Read more about the City of Malmö as an employer at malmo.se/jobb.

Information about the position

Employment form: Temporary position, 12 months.
Scope: Full-time
Number of positions: 2
Start date: As soon as possible by agreement.

Other

Please note that we in the City of Malmö have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work. We may apply ongoing selection.

The City of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.