Job Advertisement: Administrator for Research Projects

The Total Defence Research Institute (FOI) is a government agency conducting world-leading research in defense and security to support Sweden's military and civil defense. The research spans several areas, including underwater, cyber defense, space, electronic warfare, sensor systems, civil defense, CBRNe (chemical, biological, radiological, nuclear, and explosive substances), military platforms including weapons and protection, as well as security policy analyses. FOI's research plays a key role in building Sweden's defense capability.

FOI is growing, and we need to expand our support to the organization. Are you interested in a varied job that involves supporting the organization with preparations, decision-making materials, and research applications in a cutting-edge research organization in defense and security? Then you might be the one we are looking for. We believe in continuous improvement and always simplifying and clarifying the work. You will be an important cog in this.

About the Position

In this role, you will support project leaders in various phases of grant-funded projects. You will do this by participating in and coordinating the application work regarding the department's applications to, for example, the European Defence Fund (EDF). You will assist project leaders in preparing applications and in contacts with research funders, consortium coordinators, and other partners. When an application is approved, you will help the project leader with the administration related to the start-up of the project activities and thereafter support the project leader as needed with administrative and finance-related support in the project.

The work includes all types of project administration, documentation, and record-keeping. Your tasks will also include actively participating in project meetings and giving presentations. In connection with EU audits, you will be the contact person for the auditor and assist with compiling the requested information.

In this role, you will also support the department management with various administrative tasks, such as decision-making materials. You will also have contact with various parts of the agency, such as legal, finance, communication, etc.

About the Unit

You will be part of the secretariat in the Defense Technology department. The secretariat staff is part of the department's daily operations by supporting managers and having close dialogues with project leaders and other employees. The secretariat currently consists of a department secretary, several unit administrators, case officers, and department economists. The department consists of nearly 300 employees who work with fundamental and applied research to support Sweden's total defense. The work location is Kista in Stockholm. The work mainly takes place on-site due to the nature of the operations. Please read more about what we do in the department here: Defense Technology - Total Defence Research Institute - FOI (https://www.foi.se/jobba-hos-oss.html)

Do you have the competence profile we need?

Requirements

We see that you have:

• a university degree in a relevant field (e.g., economics, law), or equivalent work experience that the employer assesses as equivalent.
• experience with finance-related tasks concerning grant projects,
• experience working with externally grant-funded projects, e.g., EU/EDF projects,
• very good knowledge of Swedish and English in speech and writing,
• the ability to handle complex texts,
• very good knowledge of MS Office (specifically PowerPoint and Word).

We will place great emphasis on your personal qualities and are looking for someone who is structured, has very good communication skills, and finds it easy to collaborate with colleagues and external parties.

Meritorious

It is meritorious if you have:

• experience working with EDF applications/contracts,
• experience working in a research organization,
• experience working within a government agency or other public sector organization,
• language skills beyond Swedish and English,
• worked in a security-classified environment.

What do we offer you?

FOI is a government agency conducting world-leading research in defense and security to support Sweden's military and civil defense. We offer a unique workplace where you have the opportunity to work on what is important for total defense and society as a whole. The research is applied both within defense authorities and among civilian actors and plays a crucial role in building a relevant and effective defense capability.

We consciously work for a good work environment with a good balance between work and private life. In addition, we offer a range of benefits. Read more about what it is like to work with us: Working with us (https://www.foi.se/jobba-hos-oss.html)

The position is a permanent employment that may begin with a six-month probationary period.

Do you want to help seek answers for a safer world?

Welcome with your application in the form of a CV and cover letter via the application button no later than February 21, 2026. For more information about the position, you are welcome to contact Anna Dimitrijevic. Union representatives are Staffan Lindgren (SACO) and Magnus Lindström (OFR/S – ST). All can be reached at 08-555 030 00.

As the position is classified in a security class, Swedish citizenship is required. A security clearance with a background check will be conducted before employment according to the Security Protection Act (2018:585). Before the security clearance, certified copies of the relevant education and service certificates will be requested.

FOI is an agency whereby submitted application documents become public records that may be disclosed to third parties upon request in accordance with the Public Access to Information and Secrecy Act.

Offers from recruitment companies are not welcome.