Administrative Consultant Wanted at Optilon

Do you enjoy working administratively and want an exciting consulting assignment? We are looking for someone who is driven, positive, and enjoys working efficiently in an administrative role.

ABOUT THE POSITION

Optilon focuses on helping its clients utilize resources where they are most effective. Optilon is an engineering-based company that combines world-leading technology with Nordic expertise in Supply Chain. Founded in 2005, Optilon is now active throughout the Nordic region with offices in Sweden, Finland, and Klaipeda. Since its inception, Optilon has completed over 500 projects and currently employs around 75 people.

As an administrator at Optilon, you will play a central role in managing and organizing their projects in the time reporting system. You will review and administer contracts, adjust prices, and create billing materials in Visma. Another important part of your job is to ensure that purchase orders are sent on time to their partners while maintaining good communication regarding any questions. Additionally, you will be responsible for ensuring that office supplies, such as copy paper and coffee, are always available.

This is a consulting assignment via Academic Work that begins with a 6-month fixed-term employment with a good chance of extension. The position is full-time between 08:00 and 17:00 at Optilon's office on Hantverkargatan.

To fit and succeed in the role, we see that you enjoy working independently and like to juggle multiple tasks. We welcome you to be social, service-oriented, proactive, structured, and meticulous with a humble attitude. At Optilon, you will have the opportunity to be part of a dynamic team where your contribution truly makes a difference.

We look forward to your application, which should include a CV and a cover letter.

RESPONSIBILITIES

Responsible for project setup in Optilon's own time reporting system
Review, administer, price-adjust, and manage various contracts as well as create billing materials in Visma
Ensure that purchase orders are sent on time to the company's partners and maintain contact with partners regarding any questions related to purchase orders
Manage deliveries, ensuring that copy paper, coffee, and other office supplies are available

WE ARE LOOKING FOR YOU WHO

Has work experience in service and administration
Can speak and write Swedish and English fluently
Has good knowledge of the Office package & Outlook

It is a merit if you have:

Previously worked as an administrator
Good knowledge of Visma

To succeed in the role, you have the following personal qualities:

Goal-oriented & service-minded
Organized & responsible
Proactive with a humble attitude

Our Recruitment Process

We apply rolling selection and will remove the ad when enough candidates have reached the final stages of the recruitment process. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.