Vacant job

Do you want to work for an important public authority? Do you have at least three years of experience in administration? Then we have an opportunity for you! We are now looking for an administrator for an authority in Stockholm.

To succeed with your application, we believe in strong collaboration, which is why we at Novare Bemanning offer you value through career conversations, interview training, and well-crafted marketing of your profile throughout the process. Does this sound like an opportunity for you? Then you are warmly welcome to submit your application now!

About the assignment

At Novare Bemanning, we are a proud and approved supplier of the state framework agreement in Sweden. We are currently looking for an administrator for a government authority in Stockholm.

As an administrator at the authority, you will assist in activities to manage several projects. The work involves a lot of document handling, filing/archiving/registration, and participating in follow-up and reporting meetings to take notes and keep minutes.

For this role, we are looking for someone who is structured and meticulous. You thrive in a varied work environment and can work flexibly. Furthermore, we see that you are a team player who values good collaboration.

The position is security classified, and you may need to undergo a background check and possible security clearance.

Examples of your tasks

• manage administrative routines
• plan and coordinate
• work according to established routines
• provide operational support for the organization
• draft letters, minutes, documentation, etc.
• handle recurring tasks (e.g., copying, sorting, and mail handling)
• manage many contacts with employees and the public
• perform simple calculations, summaries, and diagrams
• make calendar bookings, meeting bookings
• carry out travel planning
• make decisions based on known options
• project planning and follow-up of projects
• write minutes and other documents according to instructions regarding content.

Requirements for the position

• high school or equivalent education
• very good knowledge of MS Office or equivalent
• very good knowledge of MS Project or equivalent
• at least three (3) years of work experience as an administrator/assistant
• ability to communicate fluently in Swedish and English, both orally and in writing
• ability to provide two references for a similar assignment.
• experience from a similar role in the public sector

Assignment period and scope

The assignment is full-time with a planned start immediately after a successful security check and lasts for 9-12 months with the possibility of extension. The place of work is at the authority in Stockholm, with some possibility for remote work. Travel in the job may occur.

Application

As selection is ongoing, the position may be filled before the application deadline. Therefore, be prepared with your application now. The final application date is 2026-02-15. You are warmly welcome!

Please note that we unfortunately do not accept applications via email due to GDPR. However, if you have questions or concerns regarding the position, please feel free to contact Miranda Nilsson at [email protected] (mailto:[email protected])

We hope to see you!

As a consultant with us

Novare Bemanning builds careers and supports organizations. We are a personal and socially engaged company that offers interim and staffing services to both the public and private sectors. Together with us, you contribute to a sustainable working life. We take personal development to a whole new level and are a unique employer in the industry.

When you work as a consultant on assignments with our clients, you will have close collaboration with your consultant manager. You will have regular check-ins based on an active feedback culture where you develop your self-leadership and the tools you need to reach your desired goal. There is also the opportunity for you as an interim consultant with your own company to be a subcontractor and invoice us for the time worked.

Novare Group is one of Sweden's leading HR service companies that annually conducts about 600 recruitments as well as many staffing and interim assignments. Novare has been around for 20 years and was started by Investor. In 2014, the staff bought the company out from Investor and it is now owned by key personnel within the staff.