Grant Administrator at the Education Administration

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. We are now looking for someone who wants to think big, new, and differently with us – for the people of Stockholm.

Welcome to us

The Education Administration in Stockholm is Sweden's largest administration and is responsible for preschool classes, primary schools, adapted primary and secondary schools, after-school care, and secondary schools.

The administration has approximately 16,000 employees and includes over 150 municipal schools.

The Education Administration's grant function is located within the finance unit and consists of two grant administrators. The function has a central and strategic role in ensuring that the city's schools receive the correct grants, that the grants are used correctly, and that they contribute to the development of operations.

We are now looking for someone who wants to take on the role of grant administrator in a socially important operation.

We offer

With us, you will encounter a work culture characterized by engagement, humility, and high competence. We work in teams, share knowledge, and support each other in our daily work. The role involves a great deal of independence while also requiring close collaboration with managers, controllers, accounting functions, administrative managers, and principals of schools, other departments, and other administrations.

Read more about our benefits here: Employee Benefits – Stockholm City (https://www.stockholm.se/for-medarbetare/for-medarbetare/for-medarbetare/)

A warm greeting from your future manager

My name is Madeleine, and I will be your closest manager. I believe in giving people responsibility and trust. With me, there is ample opportunity to work independently, without micromanagement, and I am close by as support and a sounding board. We are a workplace where we help and support each other, share our knowledge, and take collective responsibility for the whole. It is important to me that you feel secure in your role, have the opportunity to develop, and experience that your work makes a difference. Together, we create a pleasant work environment with high engagement and good collaboration spirit. Warm welcome to us!

Your role

The grant function handles a large number of targeted grants from the state, primarily through the Swedish National Agency for Education. The grants are regulated by rules, have different requirements for counter-performance and follow-up, and are crucial for the schools' budgets, forecasts, and operational planning.

As a grant administrator, you have a central coordinating and advisory role. You work both strategically and operationally to ensure that grants are applied for, used, and followed up correctly and efficiently.

Your responsibilities include:

• responsibility for administration, application, distribution, and follow-up of grants
• ensuring that documentation, conditions, and counter-performance according to regulations and authority requirements are met
• monitoring how grants are used in operations and ensuring correct reporting
• keeping an eye on changes in state compensation systems and analyzing consequences for the City of Stockholm
• acting as advisory support and sounding board for schools in grant-related matters
• communicating regulations, requirements, and conditions in a pedagogical and accessible manner
• producing analyses, statistics, and financial forecasts related to grants
• developing and improving processes for governance, follow-up, and internal control.

Your qualifications and experience

We are looking for someone who has:

• a university degree in political science, economics, public administration, or other education that we assess as equivalent
• several years of relevant experience in qualified administration within public operations
• experience in processing large data sets, producing statistics, and analyzing financial documentation
• very good knowledge of Excel
• excellent ability to express yourself in Swedish, both orally and in writing
• the ability to read regulations and communicate their content in an accessible way to recipients whose primary tasks are not related to grants.

It is advantageous if you have:

• experience working with grants from the Swedish National Agency for Education and/or the Swedish Migration Agency
• knowledge of regulations within the education sector

We place particular emphasis on personal suitability. To thrive and succeed in the role, we see that you are self-driven and confident in planning, structuring, and prioritizing your work in an environment with multiple parallel assignments and regulated processes. You take your own initiatives to develop your area of responsibility and work methodically, structured, and carefully.

You have good analytical skills and can quickly familiarize yourself with complex regulations, financial documentation, and large data sets from various systems. You are interested in statistics and understand how data analysis can be used for governance, follow-up, and operational development.

The role requires that you are communicative and have the ability to interpret and convey regulations, requirements, and conditions in a pedagogical and accessible manner to different target groups. You are cooperative, flexible, and take responsibility for the whole, and you are motivated to contribute to developed working methods, good internal control, and strong support for operations.

Other

We recruit without personal letters to strengthen the focus on competence and experience for this role. When you submit your application, you will answer a number of questions. When we assess your application, we will base it on your CV and the questions you have answered. After the application deadline, we will review all applications.

Here you can read more about

• the labor market administration (https://www.stockholm.se/arbetsmarknadsforvaltningen)
• our benefits (https://www.stockholm.se/for-medarbetare/for-medarbetare/for-medarbetare/)
• what it is like to work in Stockholm City (https://www.stockholm.se/for-medarbetare/hur-ar-det-att-arbeta-i-stockholms-stad/)

We see diversity as enriching and welcome all applicants. Our premises are accessible. The City of Stockholm works with competence-based recruitment aimed at considering each person's competence and thus counteracting discrimination.