Executive Secretary to Region Östergötland

Do you enjoy being the spider in the web and keeping track of things? Do you want to be part of creating the best possible care and health for the residents of Östergötland? Then you might be the one we are looking for!

As an executive secretary, you will work with various administrative tasks primarily as support to the highest management of the production unit.

The person we are currently seeking will primarily work with the Sinnescentrum (SC) and Diagnostikcentrum (DC).

Our Offer

For life ahead. Region Östergötland has high ambitions and a responsible mission. It is about health and care, about the development of our region, and about those who live and stay here. We want to continue to be at the forefront, with care, research, and education. It is about daring to think anew – and having the best employees. Therefore, we offer unique opportunities for further learning and invest in modern environments with efficient systems and tools. Many of us meet patients and relatives, while others create the conditions for life-saving interventions. With us, fantastic people work towards the same goal – to make a real difference, and for life ahead.

Please read about your benefits with us.

Job Description

In the role of executive secretary, you are responsible for providing qualified administrative support and good service to managers, staff resources, and employees. You are part of the closest support to the production unit manager along with additional roles in the staff: financial manager, HR manager, development manager, and research manager for each production unit.

Your main assignment consists of administrative tasks such as personnel administration, handling invoices, bookings/orders, record-keeping, and meeting administration. Other recurring tasks may include IT resource, archiving, deviation management, training administration, creating/administering surveys, and web editing. Your work also includes contributing to or driving quality and development work within the administrative area.

Sinnescentrum

Sinnescentrum is a specialist healthcare center with a mission that includes county, regional, and national healthcare as well as a comprehensive research and education mission. The activities of Sinnescentrum are characterized by good care with a focus on quality, participation, and a strong patient safety culture. Sinnescentrum employs over 1800 staff and consists of ten operations that primarily provide care at the University Hospital in Linköping and Vrinnevisjukhuset in Norrköping.

Diagnostikcentrum

Diagnostikcentrum is Region Östergötland's collective resource and competence in laboratory medicine, imaging and functional medicine, and medication management. Through imaging diagnostics, lab analyses, blood donation, medication support, and secure medication supply, medical foundations and products are created that enable care to provide the right diagnosis and treatment to each patient. In addition, research, development, and education are conducted in close collaboration with the Faculty of Medicine at Linköping University. DC has over 1000 employees and is located at the region's three hospitals and many of the health centers.

Work Group

The unit consists of twelve executive secretaries who will deliver equitable administrative support to our eleven production unit managers within healthcare as well as to directors and other operations within the support centers.

About You

We want you to have at least a high school education but preferably further education focused on administration, IT, or similar. The position requires good knowledge of the Office suite, and we would like you to be accustomed to learning new IT systems.

We are looking for someone with good experience working in administration where order and structure, along with a high level of service, are a requirement. Previous experience and knowledge of the region's healthcare operations are advantageous.

The position requires you to express yourself well in both speech and writing, and you should have good knowledge of the Office suite. We would like you to be accustomed to learning new IT systems.

To thrive and fit in with us, your personal qualities are important. As a person, you are accommodating and have the interest, will, and ability to help others. You collaborate well with others and plan and prioritize your work effectively. You are positive and see opportunities in changes and can think on your feet in unforeseen situations. You are attentive to the needs of the operation and perform your tasks with precision and professionalism.

We place great emphasis on personal suitability. If your profile matches our requirements and you want to work in an open culture with a spirit of change and together with a breadth of areas of expertise, you could be the one we are looking for.

Application and Employment

Before employment in a patient-facing role within Region Östergötland, you will need to fill out an application (https://ledsys.lio.se/Document/Document?DocumentNumber=54500).

Warm welcome to submit your application! If you need help registering in the system, please contact customer service Support and Service, 010-103 60 00, during office hours.

To staffing, placement, and recruitment companies and to you as a seller:
We kindly but firmly decline direct contact with staffing, placement, and recruitment companies as well as other external actors and sellers of additional job advertisements. Region Östergötland has contracted agreements.