Secretary for the Board Needed in Stockholm City

We are looking for a Secretary for the Board on behalf of our client for an assignment within Stockholm City.

• Scope: Full-time 100%
• Start: Immediately
• Duration: Until 2026-08-31, possibly longer.

You will be employed by Poolia but will work on-site with the client.

About the Position

As a Secretary for the Board, you will be responsible for planning, coordinating, and administering the work of the district board. The role is central to ensuring lawful case management and correct decision-making according to applicable legislation.

Your Main Responsibilities

• Plan and administer the board's meetings
• Prepare notices, documents, and minutes
• Ensure correct filing, document management, and archiving
• Provide administrative and legal support to the board, presidium, and administration
• Ensure that the board process complies with the Local Government Act, Administrative Procedure Act, and the Public Access to Information and Secrecy Act
• Coordinate cases, delegations, and dispatch of decisions

Who Are You?

To be considered for the role, you need to meet the following criteria:

• You have a relevant higher education in public administration, law, political science, or other education/experience that the employer deems equivalent.
• You have good knowledge of the laws and regulations governing municipal decision-making, such as the Local Government Act, Administrative Procedure Act (including service obligation), the regulations on public access and secrecy, and GDPR.
• You can easily work with various programs in the Office suite and digital case management systems.
• You have excellent knowledge of the Swedish language, both spoken and written.

Personal Qualities:

• Structured, meticulous, and independent
• Good collaboration and service skills
• High integrity and sense of responsibility

You need to submit two (2) reference assignments that demonstrate the desired competencies and experiences similar to the described assignment.

About the Organization

Does this sound like an assignment that might suit you? Then apply via the link in the ad, selection is ongoing, and the position may be filled before the application period ends.

Welcome!