Vacant job

Do you value proximity, growth, and creating the best conditions for everyone living and working in Huddinge municipality? Then we offer a wealth of career opportunities in a well-functioning and growing municipality with both nature and urban pulse around the corner. With us, you feel safe, involved, and proud as we make a difference every day. In Huddinge municipality, we work to create a sustainable society where nature, technology, and good service interact. Huddinge is a large municipality in Stockholm with about 6,400 employees and more than 110,000 residents.

If you have protected personal information, please contact the contact person indicated in the advertisement.

At Huddinge municipality, we care about our employees having high integrity, an ethical approach, and acting professionally. As a qualitative part of our recruitment process, we may, with the candidate's consent, conduct background checks and request criminal record extracts on our final candidates.

The Social Administration is responsible for individual and family care, elderly care, and care for people with disabilities. We work preventively with support, interventions, and authority exercise for children, adolescents, families, adults, the elderly, and people with disabilities.

Our mission is to increase individuals' opportunities to live under the best possible living conditions and to empower individuals to live an independent life. We are a social service that is at the forefront of prevention work and in the transition to an even more accessible and knowledge-based social service.

Huddinge is a growing municipality in Stockholm with proximity to both the city and nature. As an employee with us, you are an important community builder. Together, we create a sustainable society for everyone who lives, visits, and works in Huddinge.

We are looking for an Administrative Assistant to the Social Administration!

Permanent, Full-time, starting as agreed.

About the workplace

The Adult Section works with dependency, social psychiatry, domestic violence teams, and dropouts in Huddinge, which is part of Individual and Family Care. Within the section, there is a cohesive organization and a comprehensive responsibility for both target groups with authority exercise and execution. Our operations are advanced in several areas, and we are proud of our quality and breadth. We are now looking for a competent administrator who thinks about social services from a holistic perspective and is motivated to help develop and improve our operations. We are located in premises in Huddinge center, easily accessible by public transport.

About the job

As an administrator, you will be a key person in the operation together with the section manager and unit managers. Your main task will be to provide administrative support to the section manager and the six unit managers of the section.

Job responsibilities

Examples of job responsibilities:

• Purchasing, orders, and contact with suppliers
• Reviewing and coding invoices
• Personnel administration, including the preparation of employment contracts
• Mail and email
• Scanning incoming documents, document management, and archiving
• Ongoing contact with the manager, staff, and other internal and external parties
• Working in operational systems Heroma, Proceedo, and Lifecare
• Writing contracts and orders
• Booking conferences
• Writing minutes
• Digital competence
• Personnel administration and payroll management, organizing internal and external meetings, record-keeping, travel administration, orders, handling cases from authorities, managing fees and invoices.

Your profile

We place great importance on your personal qualities, and for you to thrive in the role, it is important that you are structured in your work and enjoy taking your own initiative. The work is characterized by a sometimes high pace where everyone must be prepared to help with various tasks, so you need to be stable and flexible as needed with a service-oriented and unpretentious attitude. In the role, you will have many different points of contact, both internally and externally, so it is important that you are communicative. You should have good computer skills as we use various IT systems in our daily work. It is also important that you are meticulous as the work involves many different elements to keep track of, such as when registering incoming applications. The position also requires that you have good collaboration skills and that you can express yourself well in both speech and writing. You must have a good approach to our visitors and be service-oriented.

This is what we are looking for in you:

You should have completed a 3-year upper secondary education with full grades with an administrative and/or economic focus. It is a requirement that you have experience working with administrative tasks, and it is desirable that you have done so within a Social Administration.

We see that you have high digital competence and knowledge of the Office package. You have very good knowledge of Heroma. Previous experience working in Life Care or other operational systems within social services is desirable. We also see that you have good knowledge of the Swedish language in both speech and writing.

Why Huddinge?

To enable us to carry out our mission, you as an employee in Huddinge municipality are our most important asset. Therefore, we offer a range of benefits for a sustainable work life and to make your everyday life easier: Work in Huddinge municipality (https://www.huddinge.se/arbete-och-karriar/arbeta-i-huddinge-kommun/#Formaner)

Inquiries

If you have questions about the position, please contact Lill-Marie Öhman, section manager at 08-53531672

We kindly decline all offers of advertising and recruitment assistance in connection with this advertisement.

To manage all applications in the best way, we ask you to apply directly through our advertised positions. We do not accept spontaneous applications via email. Our recruitment system cannot handle anonymous applications or applicants with protected personal information. If you have protected personal information, please contact the contact person indicated in the advertisement.

For union contact person for the position, see Union contact information (http://www.huddinge.se/kontaktpersonerfack)

Welcome to submit your application!