Vacant job

We are looking for a Program Administrator for the Saltsjöbanan program at a traffic authority.

This is a consulting assignment based in Stockholm.

The position is full-time.

The assignment involves close collaboration with the client, which places high demands on flexibility and teamwork.

The Assignment

The Program Administrator plays a central role in the program and acts as a cohesive link between internal and external parties. The role involves supporting the client and the project organization by ensuring efficient administrative processes, following established structures, and contributing to a well-functioning work method. The work requires good collaboration skills, high structure, responsibility, and the ability to prioritize and manage multiple parallel tasks. The role also includes office management for the project office in Sickla.

Responsibilities

• Support project managers and project members with administrative tasks and processes • Administer consultants through consulting brokers • Office manager for the project office in Sickla, including materials, access cards, keys, order, and contact with suppliers • Responsible for document and case management, record-keeping, archiving, and structure in Avima, EDIT, and Teams according to the document management plan • Manage meeting administration: invitations, agendas, minutes, and notes with high quality • Responsible for the program's contract log • Handle supplier invoices in the financial management system • Administer IT orders, licenses, permissions, as well as distribution lists and group mailboxes • Conduct onboarding and offboarding of project members, including permissions • Assist with travel bookings and related administrative processes • Manage mail and signing matters internally and externally, ensuring that documents reach the right recipients on time

Requirements (Mandatory)

Fluent Swedish in speech and writing.

At least a high school diploma.

Four to six years of work experience as a program or project administrator.

Four to six years of work experience with the Microsoft Office suite and good general computer skills.

At least four (4) years of work experience with any financial system/vendor accounts payable.

Meritorious

Experience with at least three (3) assignments as an administrator within public operations.

At least one (1) year of experience working with document coordination and working in a document management system within projects/programs in public administration.

At least four (4) years of experience in invoice management (supplier invoices).

At least three (3) years of experience in office management.

Personal Qualities

Good communication skills (Communicates simply and clearly with a focus on the recipient's conditions and needs.)

Good ability to collaborate and establish and maintain relationships.

Responsible and self-driven (after training) in their tasks.

Meets agreements regarding deliveries.

Ability to handle different types of tasks in parallel and prioritize among them.

Systematic and structured, able to create conditions for effective working methods.

Solution-oriented and approaches challenges with an open attitude, inviting dialogue and collaboration.

About Us

Centio's overarching goal is to be a consulting company that offers smart and sustainable solutions that positively develop society.

Our employees are offered conditions tailored to the individual. This means that working hours, workload, workplace, and professional development are adapted as much as possible to the employee's needs.

Among our employees, you will find engaged individuals who are passionate about societal development. We work in small groups where you can contribute your experiences while also benefiting from others' knowledge and experience.

For us, well-being is important, and finding a healthy balance between work and leisure is essential. Therefore, we have a zero vision against stress and prioritize well-being and health.

Please read more about us at centio.se.

Please send your CV in Swedish.

We look forward to your application!