HR Administrator with a Focus on Heroma

The hospitals in the west are an administration within the Västra Götaland Region and consist of four hospitals – Alingsås Hospital, Angered Local Hospital, Högsbo Local Hospital, and Kungälv Hospital. About 3000 employees work with us every day to provide good and safe specialist healthcare of the highest quality.

Do you want to work in a service-oriented role where accuracy, responsibility, and quality are in focus? Do you thrive in an environment where collaboration, flexibility, and humor are a natural part of everyday life? Do you enjoy challenges and development? Then you might be the one we are looking for!

About the Role

As an HR administrator with a focus on Heroma, you are an important support for managers and employees in the units you are responsible for.

You will work in the scheduling and payroll system Heroma and contribute to ensuring that work is carried out in accordance with laws, agreements, and internal guidelines. The role involves close collaboration with managers, employees, and other support functions such as Payroll Service and HR.

You will be part of a team with eleven Heroma reporters and four other HR administrative functions. We are a well-functioning unit with a strong sense of community and security, and we have a culture where we help each other and have fun at work.

Your Responsibilities

You will handle units with operations around the clock as well as units with operations during weekdays from Monday to Friday. You will, among other things:

• Register and adjust absences, work changes, and on-call/standby.
• Manage schedule changes and ISP (Individual Schedule Planning).
• Troubleshoot clock-ins and perform flex reconciliations according to agreements.
• Create and order service reports and other reports requested by the manager.
• Introduce new employees to Kom & Gå and Heroma web.
• Drive and develop your own areas of responsibility within Heroma.

We are about to implement a new scheduling planning tool, Tessa, which means that tasks and routines will develop over time.

Qualifications

To succeed in this role, we see that you have:

Requirements:

• Several years of experience working in Heroma.
• Completed training for Heroma reporters.
• Knowledge of and experience with all the tasks mentioned above.
• Good knowledge of the regulations related to the personnel categories of the administration based on laws and agreements.

Meritorious:

• Experience with other administrative systems within VGR.
• Experience in schedule planning.
• Knowledge of AB - General Terms and Conditions.

Personal Attributes

We are looking for someone with a professional approach who thrives in a role where both people and structure are at the center. To succeed with us, we see that you have:

• Service awareness - You have a pleasant and inviting manner and are a clear support for colleagues, managers, and employees.
• Professionalism - You treat everyone correctly and follow routines and guidelines.
• Proactivity - You think one step ahead and suggest improvements to develop the work.
• Collaboration skills - You enjoy working in a team and contribute to a good working environment.

What Can We Offer You?

You will be part of a team where collaboration, support, and humility characterize everyday life. We actively work with psychological safety and have a culture where humor and joy at work are a natural part. You will thrive with us if you appreciate a close and supportive work community!

Placement

You will be placed at one of our hospital sites (Alingsås, Angered, Högsbo, or Kungälv).

Conditions

The employment is a temporary position until 2027-02-28 with a possible extension.

Other

Selection and interviews will be conducted continuously.

Warm welcome with your application!

About the Västra Götaland Region

The Västra Götaland Region exists for the people of Västra Götaland. We ensure that there is good healthcare for everyone. We work for sustainable development and growth, a good environment, improved public health, a rich cultural life, and good communication throughout Västra Götaland.

The Västra Götaland Region actively works to digitize more working methods. To be part of the digital transformation, you should have basic skills and be able to use digital tools and services. You can search for information, communicate, interact digitally, are risk-aware, and have the motivation to participate in development to learn new things.

The Västra Götaland Region places all permanent employees in a state of readiness.

If you want to know more about the Västra Götaland Region, you can visit our introduction for new employees at the link here (https://www.vgregion.se/introduktion). You can also read more in the presentation here (https://mellanarkiv-offentlig.vgregion.se/alfresco/s/archive/stream/public/v1/source/available/sofia/rs4011-467070786-672/surrogate).

Application

The Västra Götaland Region prefers that you register your application via the recruitment system. If you as an applicant have questions about the advertised position or for special reasons cannot register your information in a public system - contact the contact person for each advertisement.

To staffing, brokerage, and recruitment companies and to you as a seller: We kindly but firmly decline direct contact with staffing, brokerage, and recruitment companies as well as other external actors and sellers of additional job advertisements. The Västra Götaland Region has contracted agreements.