Vacant job

At the Swedish Migration Agency, we work with one of the major societal issues of our time – migration. We are a total of about 6,000 people here, and we have an unusually important job!

Are you the right person to ensure that the payroll system Heroma fully supports our HR processes? Then you should apply for the position of HR Specialist focusing on Heroma!

In this role, you will work closely with supporting HR and managers in how the system is applied in practice, resolve user-related issues, and contribute to sustainable and clear working methods that work for HR, managers, and employees.

What does an HR Specialist do at HR Support?

With your expertise in Heroma, you will act as a bridge between HR processes, regulations, and system support with a focus on application, advice, and requirement specification, not system management or technical development. You will provide qualified support in both operational and more complex user and application issues. Your tasks include independently analyzing, troubleshooting, and resolving questions related to how the system is used in practice, as well as ensuring that working methods and applications are in line with applicable regulations, collective agreements, and established HR processes.

The role has a clear process perspective and involves, together with HR, contributing to the development and clarification of working methods related to employment, absence, working hours, and salary. A central part of the assignment is to translate HR needs and business requirements into clear specifications, needs descriptions, and improvement proposals that can be handled within the framework of system management and further development of Heroma.

Furthermore, you will provide advisory and pedagogical support to HR administrators within HR support as well as to managers in more complex cases. The role contributes to identifying improvement needs that strengthen uniform, efficient, and quality-assured working methods, but does not have the responsibility or mandate to configure, change, or manage the system.

In your role, you will collaborate closely with HR's system management, system suppliers, and, if necessary, the authority's digitalization and development department, in order to convey the business's needs and ensure good dialogue between HR and system management.

Who are you?

You work well with other people, can relate to them in a responsive and smooth manner. You listen, communicate, and resolve conflicts constructively. You plan, organize, and prioritize work effectively and have the courage to act according to your own convictions. Furthermore, you handle complex issues well. You analyze and break down problems into their components and solve complicated problems. You have good pedagogical skills and can explain the system's logic and application in a way that is understandable and useful in an HR context. You have a clear understanding of the difference between operational HR support and system management, and can balance the business's needs against the system's conditions through dialogue, requirement specification, and collaboration.

You who are applying have

• A university degree of at least 120 credits in HR or other education combined with relevant work experience for the role
• Experience working in the HR and payroll system HEROMA
• Very good communication skills in spoken and written Swedish
• Very good knowledge of the Office suite

It is meritorious if you have

• Good knowledge of working time agreements and labor law regulations
• Experience in application, advice, and requirement specification in the HR and payroll system Heroma

Information

Employment type: Permanent employment with a probationary period

Location: Norrköping or Sundbyberg

Start date: By agreement

Application

Welcome with your application documents by February 11, 2026. We accept your application via our recruitment system.

About the recruitment process
For us, it is important that all skills in the labor market are utilized. We therefore welcome all applicants and strive for a balanced gender distribution and diversity. As a government agency, we recruit based on merit and competence. You can read more about what this means at https://www.arbetsgivarverket.se/jobba-statligt/fragor-och-svar/Hur-ser-rekryteringsprocessen-ut-for-statliga-jobb/ (https://www.arbetsgivarverket.se/jobba-statligt/fragor-och-svar/Hur-ser-rekryteringsprocessen-ut-for-statliga-jobb/).

We use selection questions during the application. Please answer them as thoroughly as you can, as your responses are important for whether you qualify to proceed in the recruitment process. In some recruitments, we also use tests to assess how well your skills match the position you are applying for. In a possible interview, you may also be asked questions related to security.

If you wish to contact union representatives, contact details for Saco-S, Seko, and ST can be found at the bottom of the page “Job vacancies and expressions of interest” on migrationsverket.se: https://www.migrationsverket.se/om-migrationsverket/jobba-hos-oss/lediga-jobb/fragor-och-svar-om-att-soka-jobb-hos-oss.html#svid12_5560a3b619996eafa4b2b0 (https://www.migrationsverket.se/om-migrationsverket/jobba-hos-oss/lediga-jobb/fragor-och-svar-om-att-soka-jobb-hos-oss.html#svid12_5560a3b619996eafa4b2b0)

To work at the Swedish Migration Agency, you need to have the right to reside and work in Sweden on one of the following grounds: Swedish citizenship (requirement for certain positions), Nordic citizenship, EU citizenship, or permanent residence permit.

If you have protected personal information, or other information that you consider to be sensitive, please contact [email protected] (mailto:[email protected]) before you submit your application, and we will tell you more about our security procedures.

https://www.migrationsverket.se/om-migrationsverket/det-har-gor-migrationsverket/personuppgifter.html (https://www.migrationsverket.se/om-migrationsverket/det-har-gor-migrationsverket/personuppgifter.html)

Recruitments at the Swedish Migration Agency are conducted entirely by us or by contracted suppliers. Therefore, we ask not to receive phone calls and emails from recruitment companies and ad sellers.