Administrator at the Swedish Health and Care Inspectorate (IVO)

Do you want to contribute to safer health and care? The Swedish Health and Care Inspectorate (IVO) is growing and is looking for an additional administrator for the Southern department located in Malmö.

About the Job

As an administrator, you will serve as administrative support for the department and be the authority's face to the public when interacting with visitors and suppliers.

Your main responsibilities will include:

• participating in administrative work, including support for case officers
• answering inquiries received via email, phone, and internal communication systems
• receiving visitors and deliveries to the department
• handling mail and invoices
• supporting the registry (e.g., registering documents, handling document releases)
• providing local IT support regarding computers, telephony, and IT equipment
• practical handling of IT equipment, such as installation and basic troubleshooting
• contacting suppliers regarding contracts, purchases, and procurement
• other administrative tasks may occur.

The position is a permanent employment with a six-month probationary period, based in Malmö.

Qualifications

We are looking for someone who has:

• at least a three-year upper secondary education
• at least two years of work experience in administration or equivalent as assessed by IVO
• experience in record-keeping
• good familiarity with using system support
• good knowledge of the Office suite
• good knowledge of Swedish, both spoken and written

To succeed in this role, you need to be service-oriented and have a clear desire to support the organization through a professional, accessible, and solution-oriented approach. You work carefully and structured, with a good ability to plan and prioritize your tasks so that they are performed correctly, efficiently, and within given time frames. The role requires you to be independent and confident in taking responsibility for your tasks, while also having the ability to see the bigger picture and adapt your work according to the needs of the organization. You enjoy administrative tasks, maintain order and clarity in your work method, and contribute to quality and continuity in daily administrative support.

We consider it an advantage if you also have:

• experience working in P360 (document management system)
• experience working in Visma Proceedo
• experience working in Primula
• experience from a similar position within public administration

What IVO can offer you

We offer a developing role in a dynamic knowledge organization where you contribute to developing modern and effective supervision. We are constantly improving our working methods and strive for a composition of employees that reflects the diversity of society.

Read about our terms and benefits here: Work with us | IVO.se (https://www.ivo.se/arbeta-hos-oss)

Application

You apply by answering our selection questions and attaching your CV. Your application should indicate how you meet the requirements profile. The questions are based on the requirements profile for this recruitment, and your answers will form the basis for the selection process. Your application is considered complete only after you have answered the questions. Apply by February 6, 2026.

Read more about our recruitment process here: Work with us | IVO.se (https://www.ivo.se/arbeta-hos-oss)

IVO contributes to safe and secure health and care

IVO stands for commitment and broad knowledge of Swedish health and care. We review, learn lessons, and work to improve health and care to make it better and safer – always with a focus on patients and users.

The authority has approximately 800 employees. Supervision is conducted at six regional departments across the country, while licensing, analysis, planning, communication, and operational support are located in Stockholm, along with the director general's staff.