Digitalization Department is looking for an Administrator

Are you service-oriented and used to working in a role with many points of contact? Do you enjoy working administratively? We offer the right person an interesting and central role with varied tasks in an environment characterized by development. The role is new within the digitalization department, so there is an opportunity to help shape the tasks.

The Government Offices work to create a modern, secure, and accessible digital administration for the benefit of society. Our digitalization department was reorganized from January 1, 2025, and plays a central role in the agency's development, responsible for supporting operations with robust and user-friendly IT solutions. We consist of just over 200 employees and about 70 consultants. We are now looking for an administrator who wants to be a qualified support to the Director of Digitalization and contribute to our operations functioning effectively and professionally.

Your workday. Sweden's tomorrow.

As an administrator in the Digitalization Department, you will have the opportunity to work with varied tasks. Main tasks include:

• Coordinate planning, meeting notes, and practical support during meetings
• Administrative support to the Director of Digitalization's management group, consisting of four unit managers, a controller, and a business developer
• Assist with structure in the internal document management system.
• Update certain routines, instructions, and templates, as well as prepare various statistical materials and other administrative tasks
• Coordinate and plan meetings, travel, and other commitments
• Prepare materials, presentations, and documentation before meetings and decisions
• Handle incoming matters, emails, and documents
• Act as a contact point internally and externally
• Support in the follow-up of decisions, projects, and activities
• Participate in the development of administrative processes, workflows, and working methods together with the management group and HR

The work requires a good ability to prioritize and a willingness to create order and structure in a dynamic environment.

For us, it is important to learn from experiences, dare to rethink, and test new ideas.

Your work is characterized to some extent by ongoing collaboration with other administrators/assistants in the agency. You will have ongoing dialogue with both managers and employees.

Read more about our operations at www.regeringen.se (http://www.regeringen.se).

Requirements:

• Relevant education at the upper secondary or post-secondary level or equivalent knowledge
• At least 2 years of experience in administrative work and as management support
• Experience working in the public sector
• Very good ability to express yourself in Swedish, both orally and in writing
• Ability to handle information with judgment and confidentiality
• Experience in developing administrative routines and working methods
• Used to working in a role with many points of contact

Meritorious:

• Experience working in project environments or with IT-related organizations
• Experience working closely or in support of management groups
• Good knowledge of English, both orally and in writing
• Good digital maturity and updated knowledge of digital tools

Your qualities

As a person, you are flexible, service-oriented, and structured. You are used to working independently while enjoying close collaboration with others. To be successful in the role, you need to have excellent collaboration skills and be meticulous and quality-conscious. Good judgment and high integrity are prerequisites. You thrive in a role where you can take responsibility and where your efforts contribute to the overall functioning.

In your role as an administrator, you are used to working proactively, taking your own initiatives. As an employee in the Government Offices, you take responsibility for development by developing your employee skills, actively contributing to the development of operations and the work environment by quickly adapting to new situations, managing changes and new challenges. You take responsibility for the whole by actively contributing your perspective, competence, and ideas, as well as seeking others' perspectives. You contribute to solving various questions and issues of varying nature.

We place great emphasis on personal suitability.

Other

Permanent employment with a six-month initial probationary period. Your workplace is in the historic and beautiful Rosenbad, in the heart of Stockholm. Start date as soon as possible. The position is classified in a security class, and a security review with a background check will be conducted before a hiring decision is made. You must be a Swedish citizen, but you may have a foreign background.

The agency strives for diversity and welcomes applicants with different backgrounds and experiences.

Are you interested?

If you want to know more about the job and what we offer, contact unit manager Mikael Wettercrantz. You are also welcome to contact Recruitment Specialist Daniel Leiva. Union representatives can be reached via the Government Offices switchboard at 08-405 10 00; Saco (Johan Strokirk) and ST (Jan Wahlström).

Welcome to register your application in our recruitment tool by January 28, 2026.

The mission of the Government Offices is to support the government in its work to govern Sweden and realize its policies. Here, 4,800 people work, of which 600 are abroad. The Government Offices welcomes applicants with different backgrounds and experiences. We see gender equality and diversity as a strength and asset, and we actively work to be a workplace free from discrimination. The Administrative Department is responsible for cross-agency issues such as change and renewal work, finance, employer issues, competence supply, communication, security, IT, libraries, archives, and registration, as well as for the common service in the Government Offices.