Administrative Officer at the International Institute for Industrial Environmental Economics

Lund University was founded in 1666 and is consistently ranked as one of the world's leading universities. There are approximately 47,000 students and more than 8,800 employees in Lund, Helsingborg, and Malmö. We unite in our efforts to understand, explain, and improve our world and the conditions of people.

Lund University welcomes applicants with diverse backgrounds and experiences. Gender equality, equal opportunities, and diversity are fundamental principles for all parts of our operations.

About the Workplace

The International Institute for Industrial Environmental Economics (IIIEE) at Lund University was established in 1994 and has since developed international and genuine interdisciplinary education and research focused on accelerating the transition to sustainability.

IIIEE strives to connect research results with their application and actively collaborates with companies, authorities, and organizations locally, nationally, and globally. At IIIEE, the activities focus on: policy instruments, business models, sustainable consumption, and urban development. For more information, visit: www.iiiee.lu.se (http://www.iiiee.lu.se)

The International Institute for Industrial Environmental Economics is now seeking an Administrative Officer with strong administrative skills and a sense of service. With us, you will have the opportunity to work in an international environment with students and staff from all over the world. You will be part of the institute's administrative department, which currently consists of five people.

We Offer

Lund University is a government authority, which means you receive special benefits, generous vacation, and a favorable occupational pension. The International Institute for Industrial Environmental Economics is a flexible workplace where you have the opportunity to work remotely up to two days a week.

Read more on the university's website about working with us: Working with us (https://www.lu.se/om-universitetet/jobba-hos-oss).

Responsibilities and Duties

The role of the Administrative Officer involves administration and processing within a broad area and in various administrative systems. In this role, you will work closely with both students, staff, and management.

Main Responsibilities:

• Provide support to the head of department and program directors
• Be responsible for the administration of doctoral education
• Be responsible for general education and student administration
• Be responsible for the department's work with course syllabi
• Assist with the admission of new students and preparations for the autumn semester
• Work in and provide support to teachers in the learning platform Canvas
• Provide information and support to students
• Be responsible for the educational pages on the web
• Assist with support for the department's fundraising efforts
• Organize staff meetings and various events for both students and staff
• Provide support to external guests
• Other administrative tasks such as room bookings, meeting bookings, as well as travel and hotel bookings.

Other administrative tasks may also be included in the position. Responsibilities may change over time.

Qualifications

Requirements for the position include:

• Documented experience of qualified administrative work
• Very good administrative skills, developed collaboration ability, independence, and initiative
• Very good computer skills and good knowledge of and experience with the Office suite.
• Very good language skills in Swedish and English, both spoken and written.

You enjoy working with service, have excellent collaboration skills, and can independently structure, plan, and manage a large number of administrative matters. The work pace is sometimes high, which requires flexibility and the ability to prioritize. You are self-driven and take responsibility for your tasks while being able to adapt to changing conditions and needs.

Desirable qualifications for the position include:

• University education in a relevant field for the position or equivalent deemed comparable
• Experience in administrative work within the higher education sector
• Experience in educational or school administration
• Experience with Lund University's administrative systems, routines, and regulations
• Knowledge of government regulations and about being a government employee
• Experience and interest in working in administrative support systems
• Experience in publishing information on websites

Consideration will be given to how the applicant, through their experience and competence, is assessed to complement and strengthen the administrative work within the department/institution and contribute to its future development. We will place great emphasis on personal suitability. We want you to be self-driven, analytical, meticulous, responsible, structured, and service-oriented. You can collaborate and take initiative and have the ability to see the whole and the context.

Other Information

The position is permanent with a workload of 100 percent, with a start date according to agreement. A probationary period may be applied.

How to Apply

Applications should include a CV and a cover letter explaining why you are interested in the position and how the position matches your qualifications. The application should also include a diploma or equivalent as well as any other documents you wish to submit (copies of transcripts, references, recommendation letters, etc.).

Welcome with your application!

The university applies individual salary setting. Please state your salary expectations in your application.

We kindly decline all contacts from advertisement sellers, recruitment, and staffing companies due to government procurement regulations.